audit results January-June 2016

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audit results January-June 2016

Postby ravenb » Mon Aug 15, 2016 1:55 pm

The Westmarch BOD reports the following land audit results:

AEGIR’S HALL
Shire: warmaster, quals results and election votes are not required.
Financial: Nonexistent. Fail.
Attendance: missing sign-in sheets. Incomplete, Fail.
Advertising: Insufficient. They have a card, but they did not show proof of using it. This would, by itself, downgrade to a pass if other items are passing (downgrade from excellent to pass), but in this instance since other items are failing advertising does not really apply for determination of a failing grade.
Previous rating was a fail (with a chance to correct which they did not take), so this is the second consecutive fail. Do we recommend removal of core status? Not BOD business, not automatic. This will be passed along to the King, and potentially discussed for land opinions, for any action.
A F
B F
I F
J F
M F
Unanimous fail for Aegir’s Hall. Fail was based on no financial records, missing sign in sheets and insufficient advertising. Copies of ledgers and statements and receipts need to be submitted. All attendance sheets for all park days must be submitted. For advertising, please show how you are using your card or flyer to promote your park, e.g photo of a flyer being posted, or a business card being handed out.

Let it be noted that at 1930 pm David Zucker WM PM joined the meeting.

ASHEN SPIRE
Nothing was submitted. Note failed this term, which is the fifth consecutive fail. No tithes are recorded.
Fail for Ashen Spire. No vote required.

Both AH and AS have failed the same number of times. However, AH has been submitting audits, though. Neither have given tithes.

AUREUS SALTUS
Receipts were off from the ledger by $0.02. Not following the corpora regarding tithes: collecting $5 instead of $6. Note for the record that they using e-sign ins. Advertising was really good, weekly meetup with date and address.
A E
B E
D E
I E
J E
M E
AUS receives unanimous excellent.
Notes: Due collection amounts may be using the wrong corpora. Needs to get current and collect $6 dues/6 months as they are a sponsored land. We will pass this along to the King Kalevra to discuss with AUS.
Advertising was awesome!

BELIAL PEAKS
Sign-in sheets: Collin would like to comment on the need to provide details for a “placeholder” sheet for missing sign-in sheets, explaining dark and for what reason. We have requested a “weather report” for rain outs in other instances. Maybe we should detail this out to them in future directions. As they are a Shire, they are only required to meet every other week. May 1 and May 8 were dark consecutively, but 5/8 was Darkshore so it doesn’t count against them. Any time a park is dark for a Kingdom event or visiting another land is not counted against them, to encourage visits and attendance at other parks and Kingdom events. So BP was only technically dark for one week, but OK due to Darkshore and only required to meet every other week as a Shire. We have not voted to require a placeholder sheet for this audit.
Maybe we could add into the audit instructions to provide a placeholder page for “dark days”, and include attendance sheets in chronological order. Who would do that? Person who was writing up best practices, so we will suggest it to the next PM.
No warmaster results? Azus emailed Jordan and no results as of August 4, but not required for a Shire
A E
B E
D E and has warmaster results which Belias won.
I E
J E
M E
BP receives unanimous excellent. You did a great job. It would make reading your attendance sheets easier if there were placeholder sheets for days you did not meet due to things like inclement weather or Kingdom events, invasions, etc. Great job for your first official audit!

BREMEN’S FORTRESS
Shire
No financial transactions before April 28. Lumped dues entries. No advertising
Ledger is extremely poor and confusing. The pencil ledger showed some of the breakdown, but it is not a running ledger. It just shows totals and is awkward. Confusion about expenditure amounts, 6 entries, which end with one amount, then next starting entry amount is totally different from the last ending amount.
Thus, missing one item (advertising), one grey item (financials, poor confusing ledger but is present).
A P
B P
D P
I P
J P
M F
Bremen’s Fortress receives a pass this audit (excellent last audit period). This was a difficult vote, due to 1 fail item (advertising) and borderline financials due to poor quality of ledger (1 ½ items). We really had a difficult time interpreting your financial records. If you could consolidate everything into one ledger that would make it much more clear. Also, an important part of the audit is advertising. Handing out business cards, posting flyers, performance at demos, meetup, are all simple ways to get a pass in this portion of the audit so next time you’ll get an excellent!

CRIMSONWOOD
Excellent audit submission. Serious attendance levels (Kingdom level!). Turned in early.
A E
B E
D E
I E
J E
M E
Crimsonwood receives a unanimous excellent.
This could be an excellent example to provide to other lands as an example of what an audit should be. An asset was that everything included in audit package, however some people prefer to have some sections separate for ease of viewing (really only a formatting thing).

FAL DARE
Fal Dare is a Barony. Has no regent and has many explanations as to why not. However, having a regent is not an audit requirement.
Has no Crown Quals results or warmaster (one item), this is a requirement. A note from River Gale explaining that there was no Quals because members did not have enough money for Quals items was provided and previously read.
Incomplete officers and no crown quals therefore fail on this one item. Financial and advertising good.
A P
B P
D P
I P
J P
M P
Fal Dare receives a unanimous pass for this audit. Fail on one item: Crown Quals. We will be looking forward to seeing Crown Quals and Warmaster results in the next audit.

MISTYVALE
Lady T won the contest with Ka’a for the first audit submission by two hours! MV was a shire at the beginning of this audit period and their last election, therefore having a Regent was not a requirement at that time, and it is still not needed for a Barony. MV submitted their audit on the Barony form as they became a Barony a month after last election through the audit period. Had a bank account for a while but it has been closed. Had Barony attendance numbers but this wasn’t required this period-very impressive. Excellent advertising, nice to see Craig’s List screenshot but would have been better to see what was inside Craig’s list post (the content).
A E
B E
D E
I E
J E
M E
Mistyvale receives a unanimous excellent. Good job on attendance- met Barony levels even though it wasn’t required. A small point- rotate pictures?

SEVEN SLEEPING DRAGONS
Advertising: Image of flyer (master pdf), not shown posted, no proof of use. Images used were taken from park days. In their letter, they had two demos, 5/14/16 and 1/30/16, with sign-in sheets which reflect that. (note in the sheets, they have both a date line and the date totals were updated). January 30 was PolyCon demo (3 pages), May 14 was another demo which they said in the letter they had lost the sign in sheets. Also they included images of fighter practice/A and S sheets which are confusing. This was done previously by TR and we requested then that FP sheets not be included, as they do not really count towards park attendance and muddy the interpretation of park attendance sheets. Credits for FP is up to Monarch discretion.

A E
B E
D E
I E
J P (pdf only of advertising images)
M P (demo sign in sheet)
SSD received an excellent rating 4E/2P.
They did have a sign in for the 1/30 demo which was explained in their letter. Instructions are if you can’t show recruitment please explain it in the letter. Collin requests his vote be changed to E based on this. This year they have sign in and copy of flyer-two ½ make a whole therefore his vote is changed to E.
SSD received a grade of excellent 5E/1P. The image of the flyer would be 100% for the advertising portion if you had shown it actually being displayed or distributed. The photos were great! If you could leave out the photos of fighter practices for audit purpose it would streamline that portion of your submission.
They have had several excellent ratings in a row- would they consider elevation to Duchy?

SIAR GEATA
SG has previously had a bank account. Please do not use real names for officers-use persona names.
And also it would be more clear if they could combine cash and bank account into one ledger for clarity. Bank account balance remained unchanged throughout the audit period. Unusual bank statements, possibly due to bank or quiet activity (noted last time too). Blog article written about SG was awesome!
A E
B E
D E
I E
J E
M E
Siar Geata receives a unanimous excellent.
Just a suggestion for next time: Please use persona names, and combine cash and into one ledger to make it more simple to read. Great job!


SKYFIRE BAY
Exempt this audit period

SUNFIRE VALLEY
No submission. Exempt? No. automatic fail

THOR’S REFUGE
Only issue is lack of votes for previous reign? Votes for current PM missing from the audit sheet; there were no numbers entered in audit form. Per current PM, there was a tie which was broken by their Monarch. GMR at the time stated there was a tie and passed it to the Monarch for a tie breaker but did not give us a count. The TR audit form says: aye “tied with”, nay says “other candidate”, abstain says “monarch broke tie”. This explanation should have been included in the letter, with the actual numbers (9 to 9) entered on the form. Ian’s comment: Below their office and name, detail the results of their election. If the election was contested, count vote for other candidates under the name of the category. So the numbers 9 to 9 should have been entered on the form. The letter would explain the results, i.e. tie break was needed. Regardless, this will not be counted against them.
TR does have a bank account. Financials sufficient.
Regarding the two missing sign-in sheets-they were replaced and inserted based on meticulous collecting signatures back onto a reproduced sign in sheet based on ORK entries at the time the original sign-in sheets existed. This is outlined here for transparency. We collected all signatures possible.
Super smart-maybe this could be used as an example so other parks know this can be done to avoid missing sign ins if this is acceptable to fill in missing sign in sheets. This should not be standard practice. It was done here since this was what the previous PM handed off, the previous TR audit was failed, and TR wanted to avoid another fail due to missing sign-in sheets.
A E
B E
D E
I E
J E
M E
Thor’s refuge receives a unanimous excellent. Credit for creative recreation of missing sign in sheets. Although this should not be standard practice, it showed conviction to provide a complete audit. Make sure to use numbers in the election portion, with any explanation in your audit letter.



VALLEY OF THE FALLEN
No submission
Prerequisite fail

WAVEHAVEN
Held Warmaster but their Warmaster format did not fit Corpora Warmaster criteria: no open weapon, no 5-3-1-point structure. They held a bear pit style warmaster due to time constraints (people had to get to work) and determined the winner based on streaks. They could have figured first, second, third in each category, but are still missing one required category. The format is not specified. it could be ironman, bear pit format, it just specifies categories, and they need to have first second third place based on 5,3,1-point assignment.

Section 6. FIGHTING EVENTS
1. The Fighting Events (“Warmaster”) are held as part of the Crown Qualifications process and shall consist of five (5) events, as follows:
a. Single short sword
b. Double short swords
c. Short sword and shield
d. Great weapon, or any weapon over five feet in length
e. Open weapon
2. All events shall be held on the same day as the Crown Qualifications Cultural Events.
3. All combatants must be signed in within the time constraints set forth by the autocrat of Crown Qualifications.
4. The overall winner of the Fighting Events shall be the Warmaster. The Warmaster is determined by giving five (5) points for first place in an event, three (3) points for second, one (1) point for third, and half a point (.5) for each individual win in the case of a tie, with the Warmaster determined as the combatant with the most points.

So: missing one category, with first, second, third not based on 5,3,1-point assignment. Is that enough to knock them out of excellent? Up to vote. Maybe just note a reminder that these are the requirements for these things and please try to work within that.
It doesn’t actually say that anyone needs to enter warmaster so if they had just written open weapon and no one entered would that be sufficient?
WH does have a bank account. Financials sufficient.

A E
B E
D E
I E
J E
M E
Wavehaven receives a unanimous excellent. Warmaster format was within the Corpora, but make sure to include all five categories.

WYVERN’S SPUR
Letter presentation was adorable. Excellent presentation. Need to be a Barony for at least two years before application for Duchy status. WS has a bank account. Financials sufficient.
A E
B E
D E
I E
J E
M E
Wyvern’s Spur receives unanimous excellent.
This completes the Land Audit portion of the meeting.
ravenb
 
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