Mistyvale financial audit January 2015 - February 2016

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Mistyvale financial audit January 2015 - February 2016

Postby Ubrik » Sun Mar 27, 2016 9:00 pm

Mistyvale financial audit, summary of findings.
Audited by Baylis Weaver (aka Ubrik) BoD treasurer of the Kingdom of Westmarch

This audit reviewed all available financial records from january 2015 onwards,.copies of which are included in this folder, to ensure proper financial recordkeeping and compliance with Westmarch bylaws. Line by line notes were made on the “Mistyvale audit review ledger”, in essence a recreated version of the two previous kingdom audits, as well as the “Proper ledger”, “New Ledger 2016” , and “Mera Jade’s Ledger” included in the “Mistyvale Expenses and Dues with new players” spreadsheet. None of these sheets match each other.

“New Ledger 2016” audit period start amount does not match the “proper ledger” amount, it is $18 short. Depending on how you calculate the 10% allowance the Midreign feast expenses it exceeds the total allowable

The “Proper Ledger” is by far the most detailed. However there are a couple of adjustment lines that seem to add money into the account in a rather odd fashion. There are two items on this ledger that do not make it into the audit. One of the expenses listed is for Awards 7@$.59+tx costing the land $5.50 the receipt on record for this list the purchase cost as $4.46 with $5.50 paid in cash and $1.04 given in change, this charge was not in the audit. The ending balance for 2015 also does not match the audit.

“Mera Jade’s Ledger” is sparse lacking account totals as well as details. Box final matches the audit.

In October of 2015 there is a charge of $10.80 listed for awards 17 @$ 0.40ea the math on which comes out to $6.80 even given tax it does not add up correctly

In November of 2015 the total expenses of the Monarchy well exceed the possible 20% expenditure aloted without an althing. I can find no records of any Mistyvale althings, let alone a relevant one.

In November of 2015 there are two charges for the coronation feast $8.72 and $35.93 that appear to have been reimbursed by Mistyvale these two charges were purchased using EBT account# -----4989. This is a misdemenor violation of the Food Stamp Act (7 U.S.C. 2024) https://www.usda.gov/oig/webdocs/foodstamp.PDF

Many allowance expenses did not have receipts on record as required by the corpora. See “Proper ledger” and “Mistyvale audit review ledger” for checklist.

In general the wording of
“The Kingdom Monarch/Prime Minister is allowed to spend up to 10% of the treasury each month in order to run the Kingdom, as needed; receipts are required.”
Is rather vague, it contains no provision with which to calculate 10%, is it 10% of the treasury at the start of the month? At the time? At the highest point during the month?


End of year totals,
The audit submitted to the kingdom has $185.10 reported as the ending balance. for 2015. “Mera Jades ledger” reports a handover amount of $235.10, the “Proper Ledger” lists it as $228.90, and my calculation based on the audit amounts to $212.45
“Mera Jades” ledger stops before december and the charge of Materials for loaner swords to Kelevra of $50 and thus is inline with the audit final.
My calculations and the reported end amount in the audit differ by $27.35, there is a line in “Mera jades Ledger” of “June Water Totals Avg” for $27.00 which seems to offer an explination for this
The “Proper Ledger”s end of year total of $228.90 appears to be based on receipt calculations? It is not well explained

A link to all reviewed materials, with notes: https://drive.google.com/folderview?id= ... sp=sharing
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Ubrik
 
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