August BoD Meeting 8/13 @ 6pm

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August BoD Meeting 8/13 @ 6pm

Postby Fiks » Sat Jun 18, 2016 8:04 pm

The Board of Directors for the Kingdom of Westmarch shall be meeting on Saturday the 13th of August at 6:00PM for our monthly meeting. This meeting shall be conducted on Google Hangouts and can be view by anyone interested at this link: YouTube Broadcast. Shortly after the meeting, a video recording can be watched at that link. The agenda for this meeting shall be as follows:

Call to Order and Roll Call

Reading of the Last Meeting's Minutes

Old Business
TBD

New Business
TBD

Land Audits

Open Floor

Meeting Adjournment
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Re: August BoD Meeting 8/20 @ 6pm

Postby Fiks » Tue Jun 21, 2016 9:00 pm

At the June meeting, where we scheduled this August meeting for this august Board, a question if this date of the twentieth of August would conflict with the event known as Dunes Day was put forward. At the time the answer to that question was thought to be a negative. It has been verified by those in charge and in the know that this scheduled meeting date does in fact conflict with this event. In consideration of the members of the Board that were desiring to have their Day Dunes'd, we shall reschedule the date of the meeting. Since the schedule was decided upon by vote at the June meeting on the record, I feel it only appropriate that we hold forth a vote to confirm the rescheduled date on these forums.

A date has been informally suggest on our logistics chat that we meet on the thirteenth of August at the already established time of six in the PM. I put the question before the Board: Shall we reschedule our August 2016 meeting to Saturday the 13th at 6:00PM? Please indicate Yes or No in a reply below. I shall consider this vote open for a time period of two weeks or until all elected members of the Board, including the Prime Minister and Monarch and not including the alternate member, have cast a vote.

For myself I vote Yes.
'Cause I wanna go to Dunes Day this year...
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Re: August BoD Meeting 8/20 @ 6pm

Postby Collin the Red » Tue Jun 21, 2016 9:03 pm

Marcus Bergman votes - yes to 8/13/16 6pm being the audit meeting for Jan-Jun 2016 Audit
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Re: August BoD Meeting 8/20 @ 6pm

Postby KalevraFallstar » Tue Jun 21, 2016 9:20 pm

Yes
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Re: August BoD Meeting 8/20 @ 6pm

Postby ravenb » Tue Jun 21, 2016 10:08 pm

Raven votes aye to hold August WM BOD meeting at 6 pm on August 13
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Re: August BoD Meeting 8/20 @ 6pm

Postby Ubrik » Tue Jun 21, 2016 11:50 pm

Baylis Weaver votes aye
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Re: August BoD Meeting 8/20 @ 6pm

Postby Azus » Wed Jun 22, 2016 5:39 am

Yes.

NB: If I work that Saturday, which will be likely, I will likely be late to a 6pm meeting.
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Re: August BoD Meeting 8/20 @ 6pm

Postby Water Hammer » Wed Jun 22, 2016 3:06 pm

The alternate votes for the alternate date.
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Re: August BoD Meeting 8/20 @ 6pm

Postby Fiks » Tue Jul 05, 2016 10:22 pm

After two weeks, with six members voting as well as the alternate, the motion to move the date of the August regular and Lands Audit meeting to the 13th at 6PM passes. The date on this thread and on the Google calendar shall be amended to reflect this change. See you all on the 13th of August!
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Re: August BoD Meeting 8/13 @ 6pm

Postby ravenb » Mon Aug 15, 2016 2:01 pm

WESTMARCH BOD LAND AUDIT MEETING AUGUST 13, 2016
Meeting was called to order 1846 pm.
In attendance: Angel Traub BOD liaison
Baylis Weaver BOD treasurer
Ian Crawford BOD President
Jodi Begley BOD secretary
Marcus Bergman BOD vice president
In absentia: David Zucker WM PM
Bryan Wheeler WM Monarch
Minutes of the July 9, 2016 BOD meeting were read. A motion was made to accept the minutes accurate as read.
Angel Y
Baylis Y
Ian Y
Jodi Y
Marcus Y
Minutes were approved.
Ian noted that two items from the meeting had not been done. A) Ian had not posted to offer help to lands requesting assistance with their audits, and b) audits were not posted in the meeting threads.
OLD BUSINESS
I. Land Contracts
Belial Peaks
Angel has contacted them, but has no official update. Angel will be going to Belial Peaks Sunday August 14 and will personally bring a contract for them to sign. They were accepted by althing into Westmarch November 1, 2015, thus it is getting close to the one-year period where we have to get the contract started. Therefore, the contract needs to be signed definitely before the rollover of officers, as information does not get transferred well between monarchy terms.
Motion was made to table until the next meeting.
A Y
B Y
I Y
J Y
M Y
Motion to table BP land contract passed.
Valley of the Fallen
Current status: Kalevra has the VOTF contract. Collin gave it to Kalevra through his wife Effani. He has it in his “inbox” but has not confirmed that he physically has it. Can we impose VOTF turning in an audit if we don’t have a signed contract? Typically, previous BOD have used the althing date as entry into WM, but legally they are not a part of WM until they have signed a contract. Since they are “in limbo” regarding their contract waiting for us to respond, Collin suggested we do not assign an automatic fail for not submitting. A no joy this time, and not count as a fail. Since VOTF has not even submitted an audit, that is a prerequisite fail. We will review this further in the audit section of this meeting.
The althing date for VOTF to join was November 1, 2015. June 9, 2016 was the date of the first signature that went onto the contract, with the last update on the 19th; no movement for almost 2 months. Belial Peaks and VOTF were both approved by althing November 1, 2015. The difference was that BP had a signed contract which was lost (unable to get from previous King), and thus we are trying to get a replacement done. Monarch/regent/champion vote was in the same althing as the BP/VOTF vote, with only one week between monarchy change. Thus Euric had the contract as he was the current Monarch at the time of the althing.
Confirmation that BP contract was lost: Angel reached out to Euric and he had misplaced it.
We will discuss this further in the land audit portion of the meeting.
Motion to table land contracts.
A Y
B Y
I Y
J Y
M Y
Motion passed.
NEW BUSINESS
LAND AUDITS
1. Policy review: e.g. proof of advertising, financial records. Last meeting discussion is satisfactory.
2. Exemption and contract status. Strictly speaking, we do not have an exemption period, but we have been extending one as a courtesy.
http://caamtgard.com/docs/docs/wmk_corp ... -04-18.pdf
Article IX Sponsored Chapters
Section 2. AUDITS
1. The Kingdom may audit any sponsored chapter at any time to ensure the smooth operation of the sponsored chapter.
2. The Kingdom Board of Directors shall conduct regular audits of all lands every six (6) months.
a. All chapters must provide the following requirements:
i. Copies of attendance sheets for the past six (6) months.
ii. Proof of advertising their chapter, such as a flyer for a demo.
iii. Copies of financial records and ledger for the past six (6) months.
iv. Copies of bank statements, if applicable.
v. Meet attendance requirements.
b. Principalities, Duchies and Baronies must submit:
i. A list of current officers.
ii. A list of current dues-paid members.
iii. The results of most recent crown qualifications.
iv. The most recent crown election results.
3. Audits will be given ratings by the Board of Directors.
a. A land submitting all required items will earn an “excellent” rating.
b. A land missing one (1) required item but provides everything else earns a “pass” rating.
c. A land missing more than one (1) required item will earn a “failed” rating.
d. If the Kingdom Board of Directors fails to post the results of the audit within one (1) month of the deadline all lands automatically receive “excellent” ratings.
e. If a chapter’s audit is not received by the date set forth by the WM-BoD it will be considered an automatic rating of “fail”.
4. All groups must maintain minimum attendance requirements equal to 75% of the numbers they needed to become their current size.
5. Promotion and demotion themselves are not automatic, but require approval of the Kingdom Althing and Kingdom Monarch.
a. If a sponsored chapter passes two (2) consecutive regular audits with “excellent” ratings as well as meets the requirements for the proposed status promotion, they will automatically be brought to the Westmarch Althing vote for promotion consideration.
b. If a sponsored group fails two (2) consecutive regular audits they will be automatically brought before the Westmarch Althing vote for demotion consideration.
Section 3. SHIRE
1. A Shire must have the following:
a. Maintain an average monthly unique member attendance of five (5) members
b. Have signed a contract on file with Westmarch
c. Have a contract on file with Amtgard, Inc, and
d. Meet at least once every other week
e. Have held elections every six (6) months, per this corpora
f. Have the offices of Monarch and Prime Minister filled, at minimum
2. The Monarch of a Shire is called a Sheriff.
a. A Sheriff may award first and second levels of any order.
b. A Sheriff may not award any titles, knighthoods, or masterhoods.
Section 4. BARONY
1. A Barony must have the following:
a. Maintain an average monthly unique member attendance of twenty (20) members
b. Have signed a contract on file with Westmarch, for at least one (1) year
c. Have a contract on file with Amtgard, Inc.
d. Meet at least once a week
e. Have held elections every six (6) months, as per this corpora
f. Must have the offices of Monarch, Prime Minister, and Champion, at minimum.
2. The Monarch of a Barony is called a Baron.
a. A Baron may award first through fifth levels of any order.
b. A Baron may not award any titles, knighthoods or masterhoods.
Section 5. DUCHY
1. A Duchy must have the following:
a. Maintain an average monthly unique member attendance of forty (40) members
b. Have signed a contract on file with Westmarch, for at least two (2) years
c. Have a contract on file with Amtgard, Inc.
d. Have been a Barony for at least two (2) years
e. Have held elections every six (6) months, as per this corpora
f. Meet at least once a week.
g. Must have the offices of Monarch, Regent , Prime Minister, and Champion filled, at minimum.
2. The Monarch of a Duchy is called a Duke.
a. A Duke may award first through eighth levels of any order.
b. A Duke may award the title of Lord or Lady once per reign.
c. A Duke may award masterhood in the fighting classes.
d. A Duke may not award any other titles or masterhoods.
e. A Duke may not award knighthood.
Thus, there is nothing about if the land hasn’t joined the Kingdom within a specific time they’re given an exemption, so we have been extending exemptions as it makes no sense to judge a land who has only been in WM for a partial audit period. Does this apply to BP and VOTF? Is there a place in the Corpora where both a contract and althing approval are required to be considered a WM land?
ARTICLE XIII: CONTRACT
Section 1. GENERAL INFORMATION 1. Any Amtgard chapter wishing to join the Kingdom of Westmarch, must complete the Westmarch contract and then be voted in with a 2/3 majority during a Kingdom Althing.
Terms of this Agreement
The Sponsored Chapter agrees to: 1. Sign and send by Registered Mail to Amtgard Kingdom of Westmarch the original contract, with a copy of the signed contract with Amtgard Inc. Pending approval by 2/3 of the current dues paid members of the Kingdom of Westmarch, the Board of Directors agrees to sign and return this contract to the Sponsored within 30 days of receipt.
2. Operate as a not-for-profit group.
a. Governmental recognition of non-profit status recommended, but not required except where chapter size mandates.
3. Abide by the current edition of the rule book published by Amtgard Inc.
4. Abide by the Corpora and Bylaws of the Kingdom of Westmarch.
5. Abide by all laws; local, state and federal.
6. Maintain a positive relationship with authorities, the public and other Amtgard chapters.
7. Educate the Amtgard membership and the community through demonstrations and instruction of but not limited to combat, arts, and sciences.
8. Sponsored will not copy for distribution any copyrighted material without the express written permission of said copyright.
9. Hold regularly scheduled Amtgard activities at least twice a month.
10. Hold Crown qualifications per the current Corpora of Westmarch before each election of a new Monarch, Regent and Champion.
11. Maintain records of attendance of all members, a membership roster, accurate financial records and a ledger format, and records of awards and honors received by that chapter's members.
12. Treat all members and joining members fairly, according to the Equal Opportunity Act and the Americans with Disabilities Act.
It doesn’t say whether the contract or althing is the “official” one. In the Corpora, it looks like the althing happens first and then the contract, so we have actually been doing this in the reverse order. Usually we have had the althing, then pushing for the contract to happen. Maybe they should sign the contract, and then WM signs off on the contract after the althing vote has been completed.
Article IX seems to only require an althing? Ian will make a note for the Corpora Committee to discuss. No mention of contracts in this section.
Review of ARTICLE V GOVERNMENT:
Section 3. THE ALTHING
1. The Althing is a public meeting open to all members of the Kingdom (or local land in the case of regular local Althings) in which issues are discussed and voted upon.
2. All votes of the Althing, require a quorum of at least 51% of all voting members.
3. Types of issues discussed and voted on by voting members include:
a. Revising and updating the Corpora with a 2/3 majority
b. Expenditures of the treasury, other than the 10% per month allowed to the Monarch and Prime Minister, with a simple majority. c. Vote on approving the adoption and promotion of sponsored chapters with a simple majority
d. Vote to change the status of a sponsored land with a 2/3 majority
e. Vote on restoring the membership status of a terminated member with a 2/3 majority
4. Abstentions never count towards a vote outcome except to meet quorum.
5. An Althing shall be scheduled and held (“called”) at least once a month on the first weekend of the month, but may be canceled by the Monarch.
a. The Althing may not be canceled if a petition for impeachment is being presented.
b. The Althing can be rescheduled if it falls on a special event or holiday.
6. The Monarch shall preside over and call all Althings.
a. If the Monarch cannot attend, the Regent may preside over an Althing with the permission of the Monarch.
b. If a petition to impeach the Monarch is being presented, another member of the Monarchy shall preside over the Althing according to the Order of Precedence.
7. Anyone may attend and take part in discussions, but only voting members may vote.
8. Althing rules of order may be set down by the Monarch.
9. Althing votes shall be held as an election.
10. Althing items must be scheduled at least four (4) weeks in advance, including, but not limited to changes of the Corpora.
a. If the four (4) week minimum cannot be met, items may still be added to an Althing agenda, provided an option for moving that item to a later date is given along with a yes or no option.
Again, there is no mention of contract, and no mention whether contract date or althing date is the official entry date into WM. Interpretation of the Corpora is thus: a contract needs to be submitted (Article V and XIII), and then the land is approved entry into WM by an althing (Articles IX and V). A land should have a contract submitted before the althing date. That would make the date of the althing later than the contract date. So Ian suggested using the althing date for determination of whether audits need to have been submitted for SFB, BP and VOTF. Baylis agreed.
Ian asked for a motion and vote to use the althing date to determine whether a land has been a WM land for the full audit period and needs to submit an audit this period. Since both BP and VOTF have an althing date of November 1, 2015, they would be required to submit an audit for this period as they have been a land for the full 6-month audit period. Skyfire Bay would be exempt as they have not yet been a member for a full audit period (joined the beginning of January).
BP submitted this time and last time. Was VOTF aware they needed to submit an audit? They might have submitted an audit if knew if they knew it was necessary and they were official. Any land who wishes to join a Kingdom needs to make themselves very familiar with the Kingdom’s Corpora. There are several mentions of, and entire section devoted to, audits. Azus contacted VOTF and followed up with lands who had not submitted audits. Collin has spoken with Lothar personally, and Lothar who is “working on it”. He knows it will be a failing audit but would be a fail the way it is. They will go through the motions and submit an audit late. Azus is not present to update us but has kept us current in the WM BOD FB thread before the meeting.
Communication to Azus from River Gale at Fal Dare. “Sorry for the delay! It's been a hard year for Fal Dare without a proper Regent and I was told that people didn't have the money to spend on qual items. I had a plan in place to help people with qualling (convincing them that it doesn't need to cost a lot to quall and helping them with cost effective ideas), but we didn't have anyone who was willing to run until the day of elections. Next term, Baron, Regent, and Champion WILL be properly qualled. As soon as my term as PM closes, I'm switching over to fill our empty Regent position. Please let me know if this doesn't make sense. My internet is out and typing on my phone us not one of my best skills grin emoticon River
In addition, no updates have been received from BF re advertising, Aegir’s Hall re more detailed ledger, still nothing from VOTF. Collin has talked with Lothar directly, knows its late, knows it’s a fail. He is not PM, he is the founder, the guy who gets things done. So nothing official has been received from VOTF yet.
A unanimous agreement was made to evaluate BP/VOTF as having a full audit period and grade accordingly, and to grant an extension to SFB.
AEGIR’S HALL
Shire: warmaster, quals results and election votes are not required.
Financial: Nonexistent. Fail.
Attendance: missing sign-in sheets. Incomplete, Fail.
Advertising: Insufficient. They have a card, but they did not show proof of using it. This would, by itself, downgrade to a pass if other items are passing (downgrade from excellent to pass), but in this instance since other items are failing advertising does not really apply for determination of a failing grade.
Previous rating was a fail (with a chance to correct which they did not take), so this is the second consecutive fail. Do we recommend removal of core status? Not BOD business, not automatic. This will be passed along to the King, and potentially discussed for land opinions, for any action.
A F
B F
I F
J F
M F
Unanimous fail for Aegir’s Hall. Fail was based on no financial records, missing sign in sheets and insufficient advertising. Copies of ledgers and statements and receipts need to be submitted. All attendance sheets for all park days must be submitted. For advertising, please show how you are using your card or flyer to promote your park, e.g photo of a flyer being posted, or a business card being handed out.
Let it be noted that at 1930 pm David Zucker WM PM joined the meeting.
ASHEN SPIRE
Nothing was submitted. Note failed this term, which is the fifth consecutive fail. No tithes are recorded.
Fail for Ashen Spire. No vote required.
Both AH and AS have failed the same number of times. However, AH has been submitting audits, though. Neither have given tithes.
AUREUS SALTUS
Receipts were off from the ledger by $0.02. Not following the corpora regarding tithes: collecting $5 instead of $6. Note for the record that they using e-sign ins. Advertising was really good, weekly meetup with date and address.
A E
B E
D E
I E
J E
M E
AUS receives unanimous excellent.
Notes: Due collection amounts may be using the wrong corpora. Needs to get current and collect $6 dues/6 months as they are a sponsored land. We will pass this along to the King Kalevra to discuss with AUS.
Advertising was awesome!
BELIAL PEAKS
Sign-in sheets: Collin would like to comment on the need to provide details for a “placeholder” sheet for missing sign-in sheets, explaining dark and for what reason. We have requested a “weather report” for rain outs in other instances. Maybe we should detail this out to them in future directions. As they are a Shire, they are only required to meet every other week. May 1 and May 8 were dark consecutively, but 5/8 was Darkshore so it doesn’t count against them. Any time a park is dark for a Kingdom event or visiting another land is not counted against them, to encourage visits and attendance at other parks and Kingdom events. So BP was only technically dark for one week, but OK due to Darkshore and only required to meet every other week as a Shire. We have not voted to require a placeholder sheet for this audit.
Maybe we could add into the audit instructions to provide a placeholder page for “dark days”, and include attendance sheets in chronological order. Who would do that? Person who was writing up best practices, so we will suggest it to the next PM.
No warmaster results? Azus emailed Jordan and no results as of August 4, but not required for a Shire
A E
B E
D E and has warmaster results which Belias won.
I E
J E
M E
BP receives unanimous excellent. You did a great job. It would make reading your attendance sheets easier if there were placeholder sheets for days you did not meet due to things like inclement weather or Kingdom events, invasions, etc. Great job for your first official audit!
BREMEN’S FORTRESS
Shire
No financial transactions before April 28. Lumped dues entries. No advertising
Ledger is extremely poor and confusing. The pencil ledger showed some of the breakdown, but it is not a running ledger. It just shows totals and is awkward. Confusion about expenditure amounts, 6 entries, which end with one amount, then next starting entry amount is totally different from the last ending amount.
Thus, missing one item (advertising), one grey item (financials, poor confusing ledger but is present).
A P
B P
D P
I P
J P
M F
Bremen’s Fortress receives a pass this audit (excellent last audit period). This was a difficult vote, due to 1 fail item (advertising) and borderline financials due to poor quality of ledger (1 ½ items). We really had a difficult time interpreting your financial records. If you could consolidate everything into one ledger that would make it much more clear. Also, an important part of the audit is advertising. Handing out business cards, posting flyers, performance at demos, meetup, are all simple ways to get a pass in this portion of the audit so next time you’ll get an excellent!
CRIMSONWOOD
Excellent audit submission. Serious attendance levels (Kingdom level!). Turned in early.
A E
B E
D E
I E
J E
M E
Crimsonwood receives a unanimous excellent.
This could be an excellent example to provide to other lands as an example of what an audit should be. An asset was that everything included in audit package, however some people prefer to have some sections separate for ease of viewing (really only a formatting thing).
FAL DARE
Fal Dare is a Barony. Has no regent and has many explanations as to why not. However, having a regent is not an audit requirement.
Has no Crown Quals results or warmaster (one item), this is a requirement. A note from River Gale explaining that there was no Quals because members did not have enough money for Quals items was provided and previously read.
Incomplete officers and no crown quals therefore fail on this one item. Financial and advertising good.
A P
B P
D P
I P
J P
M P
Fal Dare receives a unanimous pass for this audit. Fail on one item: Crown Quals. We will be looking forward to seeing Crown Quals and Warmaster results in the next audit.
MISTYVALE
Lady T won the contest with Ka’a for the first audit submission by two hours! MV was a shire at the beginning of this audit period and their last election, therefore having a Regent was not a requirement at that time, and it is still not needed for a Barony. MV submitted their audit on the Barony form as they became a Barony a month after last election through the audit period. Had a bank account for a while but it has been closed. Had Barony attendance numbers but this wasn’t required this period-very impressive. Excellent advertising, nice to see Craig’s List screenshot but would have been better to see what was inside Craig’s list post (the content).
A E
B E
D E
I E
J E
M E
Mistyvale receives a unanimous excellent. Good job on attendance- met Barony levels even though it wasn’t required. A small point- rotate pictures?
SEVEN SLEEPING DRAGONS
Advertising: Image of flyer (master pdf), not shown posted, no proof of use. Images used were taken from park days. In their letter, they had two demos, 5/14/16 and 1/30/16, with sign-in sheets which reflect that. (note in the sheets, they have both a date line and the date totals were updated). January 30 was PolyCon demo (3 pages), May 14 was another demo which they said in the letter they had lost the sign in sheets. Also they included images of fighter practice/A and S sheets which are confusing. This was done previously by TR and we requested then that FP sheets not be included, as they do not really count towards park attendance and muddy the interpretation of park attendance sheets. Credits for FP is up to Monarch discretion.
A E
B E
D E
I E
J P (pdf only of advertising images)
M P (demo sign in sheet)
SSD received an excellent rating 4E/2P.
They did have a sign in for the 1/30 demo which was explained in their letter. Instructions are if you can’t show recruitment please explain it in the letter. Collin requests his vote be changed to E based on this. This year they have sign in and copy of flyer-two ½ make a whole therefore his vote is changed to E.
SSD received a grade of excellent 5E/1P. The image of the flyer would be 100% for the advertising portion if you had shown it actually being displayed or distributed. The photos were great! If you could leave out the photos of fighter practices for audit purpose it would streamline that portion of your submission.
They have had several excellent ratings in a row- would they consider elevation to Duchy?
SIAR GEATA
SG has previously had a bank account. Please do not use real names for officers-use persona names.
And also it would be more clear if they could combine cash and bank account into one ledger for clarity. Bank account balance remained unchanged throughout the audit period. Unusual bank statements, possibly due to bank or quiet activity (noted last time too). Blog article written about SG was awesome!
A E
B E
D E
I E
J E
M E
Siar Geata receives a unanimous excellent.
Just a suggestion for next time: Please use persona names, and combine cash and into one ledger to make it more simple to read. Great job!
SKYFIRE BAY
Exempt this audit period
SUNFIRE VALLEY
No submission. Exempt? No. automatic fail
THOR’S REFUGE
Only issue is lack of votes for previous reign? Votes for current PM missing from the audit sheet; there were no numbers entered in audit form. Per current PM, there was a tie which was broken by their Monarch. GMR at the time stated there was a tie and passed it to the Monarch for a tie breaker but did not give us a count. The TR audit form says: aye “tied with”, nay says “other candidate”, abstain says “monarch broke tie”. This explanation should have been included in the letter, with the actual numbers (9 to 9) entered on the form. Ian’s comment: Below their office and name, detail the results of their election. If the election was contested, count vote for other candidates under the name of the category. So the numbers 9 to 9 should have been entered on the form. The letter would explain the results, i.e. tie break was needed. Regardless, this will not be counted against them.
TR does have a bank account. Financials sufficient.
Regarding the two missing sign-in sheets-they were replaced and inserted based on meticulous collecting signatures back onto a reproduced sign in sheet based on ORK entries at the time the original sign-in sheets existed. This is outlined here for transparency. We collected all signatures possible.
Super smart-maybe this could be used as an example so other parks know this can be done to avoid missing sign ins if this is acceptable to fill in missing sign in sheets. This should not be standard practice. It was done here since this was what the previous PM handed off, the previous TR audit was failed, and TR wanted to avoid another fail due to missing sign-in sheets.
A E
B E
D E
I E
J E
M E
Thor’s refuge receives a unanimous excellent. Credit for creative recreation of missing sign in sheets. Although this should not be standard practice, it showed conviction to provide a complete audit. Make sure to use numbers in the election portion, with any explanation in your audit letter.
VALLEY OF THE FALLEN
No submission
Prerequisite fail
WAVEHAVEN
Held Warmaster but their Warmaster format did not fit Corpora Warmaster criteria: no open weapon, no 5-3-1-point structure. They held a bear pit style warmaster due to time constraints (people had to get to work) and determined the winner based on streaks. They could have figured first, second, third in each category, but are still missing one required category. The format is not specified. it could be ironman, bear pit format, it just specifies categories, and they need to have first second third place based on 5,3,1-point assignment.
Section 6. FIGHTING EVENTS
1. The Fighting Events (“Warmaster”) are held as part of the Crown Qualifications process and shall consist of five (5) events, as follows:
a. Single short sword
b. Double short swords
c. Short sword and shield
d. Great weapon, or any weapon over five feet in length
e. Open weapon
2. All events shall be held on the same day as the Crown Qualifications Cultural Events.
3. All combatants must be signed in within the time constraints set forth by the autocrat of Crown Qualifications.
4. The overall winner of the Fighting Events shall be the Warmaster. The Warmaster is determined by giving five (5) points for first place in an event, three (3) points for second, one (1) point for third, and half a point (.5) for each individual win in the case of a tie, with the Warmaster determined as the combatant with the most points.
So: missing one category, with first, second, third not based on 5,3,1-point assignment. Is that enough to knock them out of excellent? Up to vote. Maybe just note a reminder that these are the requirements for these things and please try to work within that.
It doesn’t actually say that anyone needs to enter warmaster so if they had just written open weapon and no one entered would that be sufficient?
WH does have a bank account. Financials sufficient.
A E
B E
D E
I E
J E
M E
Wavehaven receives a unanimous excellent. Warmaster format was within the Corpora, but make sure to include all five categories.
WYVERN’S SPUR
Letter presentation was adorable. Excellent presentation. Need to be a Barony for at least two years before application for Duchy status. WS has a bank account. Financials sufficient.
A E
B E
D E
I E
J E
M E
Wyvern’s Spur receives unanimous excellent.
This completes the Land Audit portion of the meeting.
OPEN FLOOR
No items.
DISCUSSION
Clear notes for each? Will we have feedback for the lands? Everything will be into the minute transcripts. Minutes will be posted and available to the lands by tomorrow. At least, when we announce
the results we need to include why they got the votes they did. Even for the lands that got an excellent, include that these are things they could do to be even better and still work on.
Make sure these things are just notes, they are not binding in any way, put them in the context of in the context of “this is how we feel you could be even better”
Motion to close meeting
A Y
B Y
D Y
I Y
J Y
M Y
Meeting adjourned at 2036.
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ravenb
 
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