7:09pm Call to order July 13, 2017 WMBOD Meeting
Roll Call:
Arthur - Dratz - Treasurer
Ian - Fiks - President
Jodi - Raven - Liaison
Robert - Euric - Vice President
Tarathena - Bill - Queen
Ka’a - Ka’a - Secretary
Elisa - Nakita - Alternate
Absent
Robbie - Prime Minister
Reading of the Last Meeting's Minutes by Ian
Jodi motions to accept minutes as read
7 ayes
Old Business
1.Document Scanning & Digital Signing
Ian has started to create fillable forms that can be found here:
http://www.caamtgard.com/docs/Jodi is worried about time stamp because of the issue of land contracts having deadlines.
Elisa is worried about proving the signature of the person.
Jodi is also concerned about accessibility of computers for the people using these forms.
Ka’a brought up the issue that we are over complicating the issue.
Jodi asked if this is supposed to be an option and not the requirement.
Tarathena suggests that we table
Jodi motions to table the item till Robbie can be present to discuss the idea further
7 ayes
2. Land Audits Prep/Land Mentorship
Per Ian Mistyvale is the only one who has turned in an audit, but cannot confirm with Robbie.
Jodi has been in contact with her PMs and giving feedback.
Ka’a would like to know what is the prefered method of turning in audits.
Ian said email link to drive should be easiest.
Robert has been talking to his PMs
Ian thinks that the program seems to going well and approves of it. The question of reviewing audits of lands that BOD members are mentoring.
Ka’a thinks that is okay as long as it’s before the due date and before being officially turned in.
Jodi brought up advertising and it was confirmed that proof of use of advertising is to be used. Like picture at a demo or on a community board. Advertising is considered a verb for audits.
Elisa said that it needs to be clarified to lands that just because one BOD member helps with a land’s audit that that is not the final determination of the board.
Ian will work with Robbie to make sure that BOD members can view audit packets beforehand.
Elisa brought up that a reminder needs to be sent out about audit deadline being a hard deadline. Ian will ask Robbie to do it.
Ian motions to table the item.
7 ayes
3. Sylvan Reaches Land Contract
Ian sent off the contract on June 23rd and they confirmed they received it.
Robert motions to table the item.
7 ayes
New Business
1. Clockwork Spires Land Contract
Jodi spoke with Bacchus who said he was going to send it out. We have not received it as of yet.
Bacchus just messaged Ian and said it was just sent out yesterday.
Ian reviewed the method for adopting a new land in Westmarch.
Tarathena will have Robbie add it to the althing for the kingdom to vote on.
Robert motions to table the item.
7 ayes
2. Land Audit Meeting
Ian brought up how long these meetings run.
Jodi pointed out the calendar of events and suggested earlier in the month.
Ka’a will provide the usual workbook for BOD members to add their notes and grades to and reminds that the meeting will go faster if all members are ready and have their grades and why ready.
Ka’a suggests August 17th and that if everyone prepares we will be able to do it in one night.
Jodi motions schedule the next meeting for August 17th at 6:30
6 ayes 1 abstain
Robert motion to adjourn meeting - 7 ayes