2019 meeting minutes

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2019 meeting minutes

Postby ravenb » Sun Feb 17, 2019 3:32 pm

Minutes January 15 2019 WM BOD
Meeting was called to order 1915 Tuesday January 15, 2019. In attendance were:
Alysia Pozzi, WM PM
Bryan Kloberdanz
Ian Crawford
Jessica Leah Fetcho, WM Monarch
Robert Mott
Not in attendance: Kim Richards
1. First order of business: Read Corpora section on BOD, and elect officers
Read Westmarch Corpora Article X, Board of Directors
ARTICLE X: BOARD OF DIRECTORS
Section 1. GENERAL INFORMATION
1. The Board of Directors (“the Board”, “Board”, “BoD”, “WM-BoD”) shall
a. Deal with any government or outside agencies, businesses, or organizations, or any of the local
chapter’s subsidiary chapters with regard to contractual obligations.
2. The Board of Directors shall be composed of the Monarch, the Prime Minister, and five elected members.
An alternate member may be elected to fill in when another board member is absent.
3. An election shall be held by the Prime Minister every January to elect members of the Board of Directors.
a. Only voting members may hold a seat on the Board of Directors.
i. Voting membership must be maintained in order to remain on the Board.
b. Candidates must announce their candidacy publicly and in writing to the Prime Minister at least one
(1) week prior to the election.
c. All candidates must be eighteen (18) years or older.
d. All Candidates must qualify with a simple majority confidence/no confidence vote.
e. The winners of the election will be the five (5) people who pass a simple confidence vote with the
highest number of confidence votes, with the 6th person reserved as the alternate member.
4. The alternate member of the Board of Directors shall only vote in Board meetings when another Board
member is absent.
5. No person may hold more than one vote on the Board.
6. The Board shall meet once per month, or as needed, and all meetings shall be open to the public. Board of
Directors meetings may be canceled by joint agreement of the Board of Directors President and Vice
President.
7. Should the membership of the Board of Directors fall below five, the alternate will become a full member,
and an election shall be held to fill the vacant seats until January.
8. The Board must have a quorum of 51% or more present to conduct any Board business.
9. Any member of the Board who misses three (3) meetings in a row shall be removed. Special situations may
be given consideration by the Board.
10. All meeting notes shall be made public via electronic posting or print copy upon request from anyone
mundane or member.
Section 2. OFFICERS OF THE BOARD
1. The Board of Directors shall elect from their number a President who shall conduct all meetings of the
Board.
a. The President has the authority to break all ties, for votes of the WM-BoD.
2. The Board of Directors shall elect from their number a Vice President who shall
a. Serve as President if the President is absent.
b. Become President if the position becomes empty.
3. The Board of Directors shall elect from their number a Treasurer who shall:
a. Work closely with the Prime Minister in monitoring Kingdom funds.
b. Perform unsolicited audits of the Kingdom financial records.
c. Audit all records at the end of each Prime Minister’s term of office before they are turned over to
the next Prime Minister, as well as the middle of the Prime Minister’s term.
d. If necessary, seize all records and finances with the approval of the President, the disposition of
which must be handled at the next Board meeting.
e. Shall maintain the Kingdom’s non-profit status.
Westmarch Kingdom Corpora v1.12 30
4. The Board of Directors shall elect from their number a Liaison Officer who shall
a. Be responsible for contact with all outside agencies.
b. Maintain a mailing and phone list of all agencies the Kingdom deals with.
c. Maintain copies of all contracts between the Board of Directors and any outside agency or
subsidiary chapter.
5. The Board of Directors shall elect from their number a Secretary who shall
a. Record all minutes of Board of Directors meetings and publish them within four (4) weeks.
Publication is defined as hardcopy or electronic retrieval (such as posted on a website).
6. The Monarch and Prime Minister may not serve as officers of the WM-BoD.
Section 3. LIMITATIONS OF THE BOARD
1. The Board has no status in the order of precedence and no jurisdiction over any internal club or local
chapter functions except as noted above.
2. The Board has no power to change, amend, alter, or otherwise affect the rulebook, Corpora, or supplements
to either publication.
BOD officer elections, call for nominations:
President: Bryan nominated Robert Mott
Approved unanimously
Treasurer: Ian Crawford nominated
5 Aye votes, 1 abstain (Ian Crawford)
Approved
Secretary: Jodi Begley
5 aye votes, 1 abstain
Approved
Liaison: Bryan Kloberdanz
5 aye votes, 1 abstain
Approved
Vice President: Kim Richards
Approved unanimously, based on her acceptance when she is able to attend
Alternate needed. Due to the pending Corpora change to allow non-core lands to participate in Kingdom offices. This would allow non-core members a change to serve on the BOD. Leah is working feverishly on the Corpora amendments for the February althing, so the alternate would come up for a declaration and vote in althing in the March althing. Since a quorum is 4 out of 7 members, we will be able to have a BOD meeting, but if there are less than that we would need to postpone.
2. BYLAWS
https://drive.google.com/file/d/0Bz1BWD ... sp=sharing
a. 2012 requirement for a place holder for missed meeting due to inclement weather:
2012 Land Audit Rain Day Placeholders
In the later half of 2012, the Board of Directors elected to require for the land audits a
descriptive placeholder for days the land did not meet and a scan/screenshot of a weather report if the missed day was due to inclement weather. The weather report requirement has been continued by consecutive Boards since. If a land misses a week of Amtgard due to inclement weather, the reason for the zero attendance must be noted and the Board would like to see a scan/screenshot of a weather report corroborating that claim.
Last year we were not as strict about this. Jessica says we need to just trust the parks. Robert made a motion: if parks give a reason for a missed park day, e.g. weather (including bad air quality) we accept on good faith, and give an explanation, that we would accept that. Rescended. Is there a number?
Jessica moves we accept the explanation for missed park days up to a reasonable point for the 2019 audit periods.
Alysia aye
Bryan (internet out-offline)
Ian aye
Jessica aye
Jodi aye
Robert aye
Motion passes that we will allow a place holder for missing park days, with an explanation, up to a reasonable point. The key is a “reasonable point”. for weather or other reasons. “Reasonable” means the
BOD has discretion as to what is “reasonable”. Officially we are not dropping the old policy we are changing it to give the BOD discretion, with placeholders and an explanation.
b. 2014 EIN Use Request Form
At the end of 2013, and continued in the beginning of 2014, the Board of Directors established the policy surrounding the use of the Westmarch EIN by its members. This policy is general invoked for if a member of the Kingdom wishes to use the EIN to obtain a discounted rate offered for non-profit organizations, insurance, or other such needs. The member in question must fill out and submit a standard form available on the WM website to the Board. The Board will discuss the risks and benefits of the request then tender a response to the applicant.
Voted to accept: unanimous aye. Passed to accept as written
c. 2016 Land Audit “Advertising” Requirements
In the middle of 2016 the Board of Directors elected to refine the “Proof of Advertising” requirement for the land audits to mean advertising “as a verb.” Lands must show their advertising in action, ie: a photo of a flyer posted on a board, photos of a demo or re-cruitment event, screenshot of an active website or current advertisement campaign, etc. The Board also requested that lands submit current proof that occurred within the time period being audited by the Board.
Discussion: this was dropped last year as it was considered stricter than the Corpora.
d. 2016 PayPal Adoption
Near the end of 2016, the Board and Directors and Kingdom Prime Minister agreed to open a PayPal account to facilitate the issuing and receiving of payments electronically.
Vote was made to keep as is and passed unanimously
e. 2016 Board of Directors Handbook
At the end of 2016, the Board elected to create and ask to be maintained a document collating all the Decisions and Policies that the Board of Directors for that year and previous years agreed to uphold themselves to. Thus this document was created. Any decision and policy enacted by a previous Board must be voted on and adopted by the standing Board in any future year.
Motion was made to continue the WM BOD handbook, and the motion passed unanimously.
3. AUDIT PREPARATION
At the end of 2018, three items were discussed concerning audits: a)continuation of land support for, and especially, previous fails, b) allowing a grace period of 1 week after the submission deadline to allow lands to amend their audit submissions to upgrade a fail to a pass, and c) suggesting a sign-in sheet mulligan for up to 2 missing sign-in sheets.
a) Motion was made to accept the policy of continued support for lands for audits, especially lands who failed the previous audit. Alysia, Ian, Jessica, Jodi and Robert all voted aye. Motion passed unanimously.
b) Motion was made to allow a grace period (1 week) for audit amendment, to change a fail to a pass only. Alysia, Ian, Jessica, Jodi, Kim and Robert all voted aye. Motion passed unanimously.
c) Motion was made to allow a mulligan for up to 2 missing sign-in sheets (accept as written). Alysia, Ian, Jessica, Jodi, and Robert all vote aye. Motion passes unanimously.
Ian will get the changes into the BOD handbook (fail to pass and sign-in sheet items). The audit support items do not need to be added.
A discussion by Jessica was initiated by Jessica concerning Parliamentary Procedure, to consider for BOD meeting format.
The president can make a motion or second a motion.
In parliamentary procedure, members need to read the posted meeting notes prior to the meeting and then vote to accept. The meeting notes are not required to be read in their entirety at the beginning of every meeting. Ian stated that was why we read a shortened version (cliff notes) of the meeting notes instead.
No action was taken on this item.
3. Back to audit prep discussion:
Last year we had divided up the lands and each member signed up for lands to monitor/provide assistance.
Jessica has reached out but since the PM won’t reply, she is waiting for the Sheriff to respond.
Since Nakita is not on the 2019 BOD, we need to give the lands she was responsible for to a current member. Jodi will take Thor’s Refuge, Mistyvale, and Belial Peaks. Alysia has already been in communication with Siar Gaeta, and they should be good for their audit.
Ian has been in communication with Misty, but not with SSD yet. Jessica will be talking with SSD tonight. Last year their PM moved from SSD to Ohio right in the middle of the audit, so that will not be the same issue this time.
Ian has a link with a thorough spreadsheet with the audit history from the beginning of WM:
https://docs.google.com/spreadsheets/d/ ... sp=sharing
Last period the lands that failed were: SSD, FD, AS (NS), AH, SR, VOTF, SFB
SFB doesn’t play Amtgard. AS did get one it and should be better this time. SSD late only. FD needs help, has a new PM who has been updating the ORK, may not have everything they need. Alysia has been making an effort to work with them, hopefully an equal effort on their part. AH-said they had it, then didn’t. AH this year-52 is the PM. Clockwork Spires: should be OK. Robert has all these lands (NS, AH, CS) and thinks they should be good, is actively helping Nymyr’s Sanctum getting a passing audit prepared, and is meeting with them in person to help.
Ian will be making an audit review worksheet and will put it together, reset it, and post for our use. It is so very helpful.
Kim added 810pm
Bryan is back online and participating.
4. AI-WM FUNDRAISING
WM Fundraising committee meeting is in 2 days (Thursday). Ian has been in communication with Tarathena concerning this item. Robert has recused himself from the WM Fundraising Committee due to his health and time commitments, to leave a position on the committee for someone with more enthusiasm.
Tarathena joined to provide an update about the AIBOD fundraising committee. AIBOD meets tomorrow and will be discussing the things to get the WM BOD the information they need. They will be ironing out the implications of the AI-WM relationships and write up a protocol for an audit writeup and what the CA rules are. AI 501c3-WM 501c7: if we change the way we do fundraising what does that interface change look like? Maybe Tarathena could draw that up as a formal document to review in February and table until March to discuss, depending on how long the audit meeting takes. Tarathena states there is currently no purpose for a WM fundraising committee (Tarathena, Bryan, Jason, Jodi and Mark P James) until she and Gorin formally write up a document for the WM BOD to approve or deny. The current WM fundraising committee is adequate, but is basically on hold until Tarathena and Gorin are able to present, and the WMBOD approve, a formal agreement between WM and AI concerning fundraising.
Tarathena will try to get the document written up and available for our review before the February meeting.
5. AI BOD best practices:
Robert suggests we table this item to table until the next meeting to allow people the chance to look at the document. There were some things we disagree with that warrant discussion, e.g. the employment requirement. With the audits coming up, Jessica made a motion to table this item to the March BOD meeting.
Ian: Only 2-3 people have made comments on it so far. Request was made for Ian to repost the link for everyone to get current on this before the March meeting.
https://l.facebook.com/l.php?u=https%3A ... MNO8I2yoda
OvwWMCzye0f85xs-Akkqe3CVMho&h=AT1qRTofDgw60zkAVG4IQMq2vMENfQzSssYRXbN_YxFrGqmTm2VpGZTn5sJ1eYQrgSKSfmmfaeV5ylCASBgA__ZvghQ3R8S887DJiAPYrb5JmGpCwyAL1lJtgYxZNhTqF-U9F_Y_w98tBehNsY8
Alysia, Ian, Jessica, Jodi, Kim and Robert voted aye to table the discussion of the AI BOD best practices until March. Motion passed unanimously.
NEW BUSINESS
None
OPEN FLOOR
Per Alysia, Fal Dare has a new PM who said she will let Alysia know if she needs help.
Kim Richards was informed of her nomination for Vice President and accepts the Vice President position.
SCHEDULE FEBRUARY MEETING
Motion was made to schedule the meeting February 7. There is not much time after the Feb 1 submission deadline to review the number of audits we have. Robert will not be available any time the third week in February from the 19th. A discussion was held concerning possible dates, starting time of the meeting for 715.
Corpora amendment will be in the February althing, so the next althing to gain an alternate member can not happen until the first weekend of the month. Possibly an emergency althing could be held, with the cooperation of the PM, the weekend after the February althing to gain the alternate position. Lothar has indicated interest in the alternate BOD member position. Robert prefers the 28th, but if it is that late, and we allow amendments it goes into March. However, the Corpora says we need to post results within a month of the deadline. Motion was made to hold the meeting on the 7th of February.
Alysia votes aye, Jessica is uncertain how long it might take to go through the audits. Ian said if all the audits come in on the 31st, it only gives us 7 days, which is not much time. An audit a day is reasonable, and we have 15 +/-3 lands. So February 12th would provide time for approximately 1 audit review per day. MV and CW have already submitted, so maybe check them as far as we can, which leaves 13 audits after Jan 31 deadline. A brief discussion for new members as to what reviewing an audit package was provided: attendance, sign-in sheets, WM audit form, Quals and Quals requirements, WM and DM results, advertising. Attendance sheets and correlating with audit package can be labor intensive, and also there are financials, ledgers, receipts. Additionally, what is supposed to be included in an audit is in the Corpora.
Robert will make a checklist of what we need to do and post a list on the chat.
Jodi suggested we review the MV and CW audits already in and use them as a guideline for what an audit should look like.
Ian will put together a spreadsheet for audit review:
https://docs.google.com/spreadsheets/d/ ... sp=sharing
Robert made a suggestion to hold the February WM BOD meeting Tuesday February 12 starting at 715 pm. The idea passed unanimously.
If there is a failed audit, Robert asked the liaison officer to call him as he may not have internet access. Bryan will take care of contacting Robert as needed if we have the need. Does the VP step in for the president then if Robert can not be reached. He should have internet on the ship, just not while he is flying.
Motion was made to adjourn the meeting, seconded and passed unanimously.
Meeting was adjourned at approximately 2043.
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ravenb
 
Posts: 170
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February BOD meeting notes

Postby ravenb » Fri Mar 22, 2019 5:52 pm

WM BOD meeting notes February 12, 2019

https://www.youtube.com/watch?v=IL6Hp5A ... emIXqEA7WU

Meeting was called to order 715 pm
Roll call:
Alysia Pozzi WM PM
Bryan Kloberdanz WM BOD liaison
Ian Crawford BOD treasurer
Jessica Fetcho WM Queen
Jodi Begley WM BOD secretary
Robert Mott WM BOD President
Not in attendance
Kim Richards WM BOD vice president

(1:37) Minutes from last meeting were posted prior to meeting on caamtgard forums for BOD member review. There were no comments or concerns. A motion was made to accept the minutes as posted. Motion passed unanimously.
OLD BUSINESS
(2:20) Update from the AI-WM fundraising project through Tarathena Sager: The WM committee is not regularly meeting, but there is a proposal in process (in Gorin’s hands currently) that will likely be presented to the WM BOD at their March meeting. Motion was made to table the AI-WM fundraising proposal discussion until the March BOD meeting which passed unanimously.

NEW BUSINESS
( 3:53) EIN number request form: discussion tabled until Kim Richards can attend later in the meeting
(4:25) Official request for an althing announcement for an alternate BOD member declaration, and then the next althing will be the first weekend of March 2-3.

( 5:09) Audits
Aegir’s Hall: PASS
Kim Richards has logged on.
Missing weeks were not consecutive, but a Shire is only required to meet every other week. Lack of recruitment is noted. Even though it not an audit requirement, a major concern was that their officers are not dues paid and they should be. Jessica documents that this was actually discussed when Westmarch first became a Kingdom, and specifically it is a requirement for officers to be dues paid through the end of their term. However, this not specifically an audit requirement. Jessica: WM Monarch will have a private conversation (with AH and the other lands noted) that this is not in compliance with the Corpora, and to correct this for the future since this was noted in other lands as well). Even pro-tem needs to be dues paid. Quals requirements are optional for a Shire (they are not required to hold quals), so A and S scores are not an issue as Quals are optional for a Shire. They did hold WM Quals. Ian did note that they should hold Quals, as although a Shire is not required to hold Quals, and although they may not be interested in advancing to Barony, it is in a good spirit to hold Quals as a desire to further the culture of Amtgard. In summary, they missed one item: advertising.
Aegir’s Hall received a unanimous PASS
(11:35) Kim Richards has just entered the meeting. Euric provided a summary of what we have discussed so far. Kim also expressed a concern about some lands did not have all the officers, but according to the Corpora requirements, all lands met the officer requirements. As an example, GMR is not required for any land.

(13:35) Aureus Saltus: automatic fail
Automatic Fail: no audit submitted

(14:43) Belial Peaks
Unanimous Pass
They travel a lot, and according to their ledger no one was dues paid. Two missing sign in sheets on days they met, as a Shire the requirement is every other week (falls within our “two mulligans” allowance. Jodi: Notice was made that they originally were considering not turning an audit due to the signina discrepancies, and they should get credit for making a submission. There was one instance they missed three in a row 18-25 November and Dec2, smoke, sick. There were sign in sheets missing on days they actually met. There were a couple where they didn’t hold a park day because their monarchy was not there. Oct 21-Dec2 were all missing: travel, smoke, really too many in a row. Did not meet at all in November-too many travel days in a row? Also, another land where their officers were not dues paid.
Automatic failure for attendance: if you don’t reach numbers (75% of numbers), if you do not submit an audit. The Corpora just says fail if they don’t reach numbers, and a Shire needs to meet every other week. We have had a previous discussion about missing two in a row, versus truly every other week.



(22:30) Bremen’s Fortress
Rating excellent
Excellent 6: pass 1
All voted excellent except Kim who voted pass: Kim voted pass due to no regent, and ledger difficult to read. As a Shire, however, they are not required to have a Regent.
PM and GMR can not be the same person, Jessica will talk to that person this weekend personally.

(25:13) Clockwork Spires
Addendum: Jodi changed her vote to “Pass” after a later discussion of advertising, making the final score unanimous “Pass”.
Advertising looks like photographs taken at a Ren Faire, but not a good example of active advertising, since they went but cooperated with other groups but had no outreach. Lost one signina sheet (within mulligan parameters). Failed on their ledger.
Ian reached out to Bacchus who stated they are from the Ren Faire-constitute recruitment? They had a booth at the Ren Faire and handed out material but did not take pictures. Did they pass out cards? Fliers? They did hand out material, but there are no pictures of the advertising material. Bacchus had a difficult time organizing this, so members just met at the RenFaire and talked about Amtgard with people there. Robert: does this constitute a fail? One or two items? Ian: Bacchus said they did have a booth but did not take pictures. Jessica: If they fail, they would have the option to write a letter explaining their advertising, written description of the booth, for an upgrade to a pass. This is a close decision. Jodi would also like them to submit a written ledger if they need to try for a pass to fail upgrade. Jessica: there are personal reasons Bacchus did not have a ledger to submit.
All voted pass except Jodi who voted fail. Robert voted pass with the notice that they try to do a better job next time on ledger and advertising, giving Bacchus the benefit of the doubt because of his contributions to Amtgard. Jodi: Bacchus is a valuable member and does a lot, but her decision was an attempt make a more black and white decision based on the audit requirements: advertising (photo was of fighting and not the booth or advertising material, and ledger was inadequate.
Per Ian, Bacchus will take action on those items.

(34:09) Crimsonwood
Unanimous Excellent
Jodi: There were a couple days where there were no signatures with the names, and there were some where the signature was a smiley face. Jessica: This also happened in other lands, and Jessica has had discussion with them about this. Kim was one of them, as she was at home cooking on feast for WM. The Corpora states people can sign in for someone else, but they should sign their own name. Uniques: each month average versus total.

(37:41) Fal Dare
Automatic Fail no audit submitted
Second consecutive fail
There has been much discussion with this land, they said that they might want to leave WM at one point. We will offer more help if they want it. PM changed right at the end who should be at their park more now, and said they would let Alysia know if they needed any help, hopefully they will be in a position to do more next time. Jodi: What action do we need to take with Fal Dare? Maybe as an agenda item for the March meeting? Three months before Jessica was queen, there was a vote to remove them which was yanked because they voted to self-demote, and then it possibly became a removal. Jodi made a motion to move this to the March meeting. Jessica made a motion: do they want to be removed? What’s going on? Alysia: had a local vote to remove themselves and then previous Monarch visited, said they had a vote to gauge interest to leave only. Monarchy needs to continue to pursue this, and then as far as the audit goes we fail based on no submitted audit. Says on spreadsheet they are a Barony, so they should thus be up for a demotion. Jessica: second fail in a row, auto fail. Ian: there was a vote to demote themselves, so they are a Shire.

(43:15) Mistyvale Barony
Unanimous Excellent
Multiple in a row
Clearly many signatures have the same handwriting. Jessica: It would be better to have the PM or Monarch sign in for the so there is no concern about forging signatures. Euric made a suggestion about what he did: A suggestion: PDNS=present did not sign. Careful of forging signatures: federal offense so this needs to change. Euric: The arts and Sciences numbers are not entered correctly. Jodi: Eldrin’s Quals scores look like a total
Message from Lady T as far as the sign ins parents signing for kids: just need to indicate that parents are the ones signing. What we want is for them to sign their name, and say signing “ XXXX, signing in for ……….”. We need to make a general announcement about the protocol for signatures so that our NPO status is not compromised. Unanimous excellent. Automatic promotion to Duchy via althing.
Do they have the numbers for promotion to Duchy? If yes, automatic promotion althing for Duchy per Corpora.
Jodi and Robert will check signing to confirm Duchy numbers, verify sign ins with ORK, because we have to count their unique sign ins monthly. ORK number cruncher? Robert and Jodi will work on it together and let the Queen know by next week.


(50:55) Nymyr’s Sanctum
Unanimous excellent
Third excellent in a row
Jodi: Meetup for advertising, placeholders for dark days, beautiful ledger, posted a screenshot of the smoke advisory. Jodi thought it was a good example of a well done audit.
Check the numbers for a Barony? If they don’t have the numbers or don’t meet requirements for a promotion, is there any kind of award they, or as a general idea, as a land, may get as some kind of recognition for the efforts into making nice audits, as a way to provide a reward and recognition for audit efforts.
Did they Have core status when they were Ashen Spire and it was removed when they stopped meeting. Can we reinstate their core status? Currently needs to be a Barony (there were some grandfathered in, but now needs to be a Barony).

(56:05) Seven Sleeping Dragons
All pass except Jodi voted E. Jodi voted E.
Three missing signins. Stagwood had a total score, but everyone else had an average. Stagwood they took the 6 highest scores, but should have had a score of 16.75, Faye should have been cultural champion. Do we have missing sign ins for no other reason other than lost? Different PM, but 2 mulligans are within allowed parameters.

(59:10) Siar Gaeta
Unanimous excellent
Another reminder to not have faked signatures. Parents need to make sure to sign in and say they are signing on for another. Advertising enough for all the other parks combined, and the sign in sheets are very creative and made them fun to read.

(1:01:03) Skyfire Bay
Automatic fail no audit submitted
Still fight, but don’t keep records and don’t participate in the Kingdom. Jessica: technically could fail every audit and still remain a Shire. Should they go under Burning Lands vs WM? What does their WM contract say about their participation? Is there a point that they are in violation of their contract and they are no longer a member of WM? AI BOD has been asking about contracts. We should probably contact every land. This was a question we had in previous audits SR/SFB. Do we want to continue to sponsor lands who don’t participate only as a part of the kingdom in name only? But they should still be submitting something as far as audits?

(1:04:08) Sylvan Reaches
Automatic fail no audit submitted
Skyfire Bay and Sylvan Reaches: Jessica will TW AI and see what their ideas are for these lands and place it onto the WMBID March agenda.

(1:05:38) Thor’s Refuge
Unanimous excellent
Jessica: No credit for people who cant sign in!! If you don’t sign in, you don’t get a credit. Some people circle the class but then don’t sign. Jodi: Addition of the waiver scans was a nice addition.
Ian: Recruitment OK as screenshots of Facebook page? Is that sufficient, although there are a couple pages of demos. Bryan: They are working on a developing relationship with a local cosplay group for next audit. There were other pictures of TR at Rusch Park cosplay event, and that is what the FB page photo is. The proof was sign ins on that day. Originally Jodi gave CS pictures of people fighting, in retrospect, TR did not pass out fliers or cards, have a booth, etc, did not provide concrete recruitment evidence. Pictures of people fighting leaves the assumption we are fighting with other people involved. Euric was passing out cards at a previous event at Rusch Park, but those photos were not in this audit. Jess says: samples of advertising media, photos of activities or written description of how new players are brought to the park. Advertising is a non-stringent on purpose due to the variety of ways to advertise.
Jodi would like to change her vote for Clockwork Spires, from Fail to Pass, for consistency based on reconsideration of advertising. (see above amendment to CS)

( 1:12:40) Valley of the Fallen
Unanimous excellent
Jessica: need to sign sign-in sheets, Alyssia: audit form was not completely filled out (more of a checklist for the PM but not an audit mark. Ian : the form merely helps ensure accurate interpretation of the data, neat and tidy, date notes spectacular handwriting!
Third excellent in a row
Jessica asked that the committee review BF, MV and VOTF attendance records to verify for potential promotion. VOTF: promotion to Barony. BF: promotion to Barony, MV promotion to Duchy.

(1:16:42) Wavehaven
Unanimous excellent
Jodi: Jokyo only dues paid until January, Misty not dues paid, liked the screenshot of the poor air quality day, 74 in Santa Cruz! Ian: No officers qualled but there was submitted evidence of having help Quals. Jessica: PM needs to be dues paid.
There needs to be a blanket statement that officers need to be dues paid (three lands have officers that are not dues paid), and Jessica will post this.

(1:19:21) Wyverns Spur
Unanimous excellent
Audit form was refreshing with attention to detail, humor, and added WS heraldry to the WM audit form.

(1:21:00) Jessica:
Need to review with AH, BP and WH about officers being dues paid, blanket statement
BF need to talk about GMR/PM can not be the same person
CW, MV, TR about signatures, need to not have the same person signing, they need to make it obvious. If they are not signing on t=for the same person they need to make it obvious.
FD, SR and SFB status: Jessica needs to investigate for the update to AIBOD about land status
MV, VOTF, NS and BF check on numbers make them eligible for promotion: Jodi and Robert to verify.
Award or shout out for an excellent audit, implement for end-reign. Pleas let Jessica know for end-reign

Ian: streaks
AUS 2nd F in a row: up for demotion from Barony to Shire?
BF 5th E in a row
CW 10th E in a row-principality? Unlikely numbers for principality, and we don’t have Grand Duchy in WM. Committee needs to check numbers
FD 4th F in a row
MV 9th E in a row
NS 3rd E in a row, 1st under name change
SFB 5th F in a row
SR 3rd F in a row
TR 2nd E in a row
VOTF 3rd in a row E
WH 3 in a row E
Robert and Jodi will review the attendance and unique numbers and post in the BOD chat.
Lands who have F twice in a row: FD, AUS, SFB and SR
Excellents in a row: WH BF MV NS and VOTF CW TR
10 for a Shire, 20 for a Barony, 40 for a barony, 60 for a Principality.
Numbers are way more exciting, cruising through the ORK, than cruising through the Bahamas. Kim will hide in Euric’s luggage.

(1:29:45) EIN number for Flurbtastic
Kim says absolutely not that Flurbtastic should not be able to use the EIN number because they are not in the Corpora as a WM sponsored event. Jodi: Precedent was that a group/land (AUS?) needed the EIN number to be able to have a booth at an event even though they were not selling something. Kim: The difference: when a land needs it WM is supporting the land, but this is not in the Corpora as an event. CW does not sponsor Flurbtastic. The EIN# form only lists Gale on the request. Ian: The point is that these are Amtgarders in WM, so shouldn’t WM support them for am Amtgard event with WM rules? Jessica: This is still an Amtgard event, an event in WM, so even though WM has never sponsored this event, it is still something that our people attend.
Kim: As an example, if they use the EIN numbers and play by Bel rules, what happens? Jessica: WM no longer recognizes this as a WM event and we would not sponsor them. Ian: We would then issue a statement saying that we rescind our benefits and inform WM members that it would be their choice to attend but it would not be counted as a WM event. Kim: has no problem with EIN, just thinks that they need to go through the same process as other events that they submit a bid for approval and have the same oversight. Jessica: WMW is not a successful event, it is still a WM event but not successful. Ian: Nothing in Corpora that requires EIN request oversight, nothing in Corpora about EIN at all, so us trying to impose strict oversight over an event that is strictly speaking not the Kingdom’s would be unprecedented and unfair.
Kim: Another concern is that our NPO status would be brought into play because we are using our EIN status to sponsor an event that is not being run by us. Ian: It is being run by our membership, so by definition it is under our pervue. Kim: The money from Flurb is not going back to Amtgard, but we are giving them our number for their tax break and we are not getting the benefit. Jessica: If we are going to be giving them our EIN number, we need to have financials. We could approve it with the understanding of having financials within a month of the event.
Jodi: if we are renting the site and it saves us $12/hr, what is the real savings? Do we really need to use the EIN number until we discuss this further? Do we really need to use the EIN number? Is it imperiling our NPO status? Is it necessary? Ian: Figure a typical day event between 5-6 hours-$60-72 savings for NPO rate. Flurbtastic did charge a gate fee, so then where it affects WM is if WM claims income, where did the income come from? If the money comes from outside WM membership and WM claims the income, the it needs to fall under the percentage of how much money we can collect from public. If the income comes from only WM members, then it does not put our NPO status at risk.
(1:37:45) Kim: Another point: We have been discussing insurance for all of Amtgard annually, and AIBOD earning money to put on Amtgard events, we need to also define what we do if this is not an official WM event per corpora. We need to define what we need to do now. Ian: For an event in WM run by WM members as far as a blanket insurance goes, Flub should still be covered. Should annual insurance cover them? Should they have their own event insurance? Probably. Jessica: Questions what does AI BOD will say next month? Jodi: it may not make much difference before Flurb happens. We are still a 501c7 so all funds come from within with the resultant limitations. Ian: even if we considered changing right now and started the process tonight, it would likely take 6-12 months at the least to create a change, so we need to proceed now as a 5021c7, so all funds need to come from within WM. Jodi: Even though it is not a WM event, it is an annual event within WM, so do the hosting people want to take personal responsibility for insurance, get event insurance, and do they want to charge a gate fee? Kim: insurance is worth asking about because when it was a day event before they relied on the park, but then when it was a weekend event, not sure what they did. Jessica: Flurb is planning on being a day event. So does what the City parks offer cover everyone?
(1:41:35) Jodi: Point of discussion here: do we approve EIN # on this form for Flurbtastic this year? Insurance is a separate issue. The point before BOD tonight is: are we going to approve Gail being able to use the EIN # for Flurbtastic? Ian: insurance is pertinent in that the insurance risk is an important issue about whether or not we approve the EIN number. So in order to approve EIN we would want to see proof of insurance or at least a proposal to obtain insurance, and (Kim) oversight on money and bookkeeping as right now there are no financials. We are considering Flurb in the same light as WM events/events in WM, in regards to insurance, financials, and the EIN#.
Ian: Point of order this is an event in WM (not a WM event)- and totally within pervue of the WMBOD to ask for same process and we ask for a simplified bid. Kim and Jessica both support this idea, and Alysia notes the EIN date request of 3/15/2019. Jessica: something saying we need a real bid and we will vote and have something to review on caamtagrd forum with a quorum even before the March meeting.
Jodi summary: we need a simplified bid, asking for insurance to be able to make a decision on letting them use EIN# for Flurbtastic. Euric suggested we hold a vote tonight contingent on receiving on insurance and simplified bid. Ian: prefers a yes/no, if no, then they resubmit with required information. Kim: We can hold an emergency meeting on the forum, an emergency meeting. Euric: If Euric is on his cruise, Euric votes yes as long as they provide insurance and a bid.
Vote:
As the EIN application stands now, with no insurance and no bid (budget), allow use of EIN number:
Alysia, Bryan abstain
Ian, Jessica, Jodi, Kim (Jessica specifically wants proof of insurance and budget) vote no
Robert no, but will change to yes in absentia with proof of insurance but if they provide proof of insurance and a budget/bid

Open floor: how wonderful is Scotch? (1:50:12) Bourbon rules.

Date for the next meeting: March 14 @ 7 pm. Motion, seconded and approved unanimously
Robert will report the audit results based on the review spreadsheet, and Jodi will post on caamtgard forums within a week. Ian can post the final results publicly , which give Jodi the time to get the meeting notes put together. Ian will post the link.
Any land that need to upgrade from F to P: none that qualify.
Meeting adjourned


ADDENDUM
Decision precedents and prior meeting notes concerning decision about EIN number:
3/12/2016 BOD meeting
PETITION TO USE WM EIN# FOR DARKSHORE: David Zucker spoke with Mikezilla concerning funds for Darkshore for food. Mikezilla would like to contact vendors for food donations to try to get discounts. 501(C) 7 donations will not be tax deductible for the donors. Their food budget is realistic but is more than in Darkshore account, so discounts are good but they will need an althing. There is no Event Corpora section for Darkshore, so they don’t get free reign of funds. Darkshore funds were transferred to WM, so there is a Westmarch account for Darkshore but they still have to go through an althing to spend it. As this is more of a Corpora matter, the issue for the BOD is whether to let them use WM EIN# to get food discount.
The EIN# request form requires the identity of the organizations the EIN will be given to. Since no request form has been submitted yet, we need more information to make a decision, consistent with what the BOD is asking of Aureus Saltus. Mikezilla, watching this discussion, provided the names of Costco and Cash ‘n Carry as the vendors he is looking at. The EIN request form needs: Monarch or autocrat signature and date, requestor signature and date, need for EIN, if monetary donations are expected what is the expected amount, list of organizations you will be giving EIN to, if approved by BOD vote BOD president and treasurer signature and date, if denied reason why. Anticipated amount still unknown, and donation of goods not a big concern to IRS. Per Mikezilla- will have hard numbers this week when menu finalized. There is a deadline coming up concerning althing approval of funds. Do we postpone and discuss in the forums? This is a WM event, not an individual land, so we can open voting. A motion was put forth to provide Darkshore to use EIN#.
A Y
B Y
B Y
D Y
I Y
J Y
M Y
David and Mikezilla need to collaborate and collect required information and form completed and signed in the interim ASAP before Darkshore.

5/2016 BOD meeting
I. Aureus Saltus petition to use Westmarch EIN#
They were going to provide information as to what they needed the EIN# for and to whom specifically they were going to submit the # to. They did provide a website with information on the Farmers Market. Looks like you do need to register using the site. They are not collecting funds, demo only, no sales, no donation jar out. Pro: one of our groups gets a chance to do a demo. Cons: Potential for fraud? Someone else gets the number and uses it illicitly. With enough digging, anyone could find the EIN# and use it fraudulently. Looks like they need it to prove they are part of an NPO in order to apply, similar to what is done at Cons and demos.
They have not filled out an actual request form yet. Notes from last meeting: contact AS Monarchy to provide form with data filled in.
Motion to approve letting Aureus Saltus use Westmarch EIN# but without the form filled out for BOD review at this time. Nothing specifically in Corpora that this is a definite requirement, it is decided on a case by case basis.
Vote to offer EIN information and permission without the form now, with the stipulation they then need to fill out the required form and submit it to the BOD.
Angel Y
Baylis Y
David Y
Ian Y
Jodi Y
Mark Y
Motion passes.
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Re: 2019 meeting minutes

Postby ravenb » Sun Apr 07, 2019 10:04 am

Here is a copy of the document Tarathena sent re AI-WM fundraising relationship.
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Re: 2019 meeting minutes

Postby ravenb » Thu Apr 11, 2019 7:59 pm

WM BOD meeting notes 15 March 2019
Meeting was called to order at 7 pm
Roll call:
Alysia Pozzi WM PM
Ian Crawford WM BOD Treasurer
Jodi Begley WM BOD secretary
Mike Geske WM BOD alternate
Robert Mott WM BOD President

Minutes were briefly read by Jodi Begley. Vote was made to accept as read, seconded, and unanimously passed. (A copy of the accepted minutes will be posted on the caamtgard BOD forum).
Welcome to the BOD Mike Geske!!

OLD BUSINESS
1. Fundraising committee report
Please read the five bullet points:
Okay, so here are the notes from AI Board from Tarathena Sager (through Gorin):
1) They are currently registering in CA so that they can operate there. 2) They will set up a system that will allow local volunteers to have the fundraising money go straight to AI so that WM isn't handling the money as an organization. 3) Legally, the events will not be run by Westmarch, but will instead by AI events run by "local volunteers". This is necessary to clearly delineate WM's legal involvement / obligations. 4) AI would like to see the funds split 80/20 (in favor of Westmarch). That being said, AI is asking that the funds be split 50/50 so long as the Trademark battle is ongoing (the legal fees are high). 5) WM would not legally receive money from these events. However, a percentage of the money raised by AI's local volunteers will be used to sponsor events in that geographic location.
7:10 pm Bryan Kloberdanz WM BOD liaison entered the meeting
Notes from Tarathena:
Westmarch currently benefits from a non-profit status of 501c7, which does afford us some financial leeway as far as being a social club. Our goal as a kingdom has always been, and should always be, to thrive and strive toward new goals to continue being a successful Amtgard Kingdom.
Amtgard International is the building block upon which all other amtgard functions on the grand scheme of things. Much of what they do is behind the scenes or overlooked by the amtgard world; and as we grow as a group, they in turn need us to give back to them. As some of you may know, we passed a vote last reign to give money to AI that was requested as our kingdom’s share of support to hold the Gathering of the Clans event and goings-on there in. Clan hosts the decision making powers for our rules sets, changes to them, and how we function as an organization as a whole.
Amtgard International currently benefits from a non-profit status of 501c3, which affords some very lucrative financial benefits that are above Westmarch’s current status. Application for a non-profit of this level is rather involved in California, and while not impossible, would take a great deal of effort and resources to achieve beyond our c7 status.
How do these ideas come together? A proposal for a mutually beneficial relationship:
As AI is not specifically a kingdom, they rely on kingdoms like ours and others’ personal generosity (time and financial donations) for support. They have graciously made each state a proposal: for the use of their NPO status, Westmarch can attain new fundraising avenues to go above any past fundraising abilities that we’ve had thus far—in return, AI would retain a percentage of the proceeds in order to continue to function. As we already give to AI when voted upon, it is suggested that we as a kingdom simply support AI as a normal function of being a part of Amtgard rather than put it to a vote every time a need arises.
A tax-exempt 501c3 organization can make a profit as long as the programs benefit and not individuals involved in the operations of the business. In comparison, the 501c7 is only allowed to provide services who are connected to club activities. Essentially, a c3 organization helps the greater good, while a c7 organization pools a group of people's resources for the group's own social own recreational purposes.
What does this mean financially?
This relationship can benefit each party in multiple ways from a fundraising standpoint affording Westmarch new prospects for materials and other things while doing our part to support the group internationally. From selling boffers at cons for $20 to as little as $1 donated from each gate fee to AI, there are a multitude of avenues to see what we can do for each other. Should we move forward with this proposal, AI will help us with questions and suggestions to stretch our wings with this asset.

How would this relationship work?
Funds raised would be designated for either WM or AI based on event/activity specifications. As WM has always done, gate fees and internal fundraisers would not change. The finances would still be audited and recorded as they have been. WM could also choose to donate any of these funds to AI if they choose to, but it is not legally required.
For any event at which WM is utilizing the AI c3 status, the funds would be legally donated to the charity known as “Amtgard, International”. Example of what this means: If WM wants to go to a Con and sell boffers, they register for the event under the Amtgard International (not WM) organization. Any funds generated from this event are NOT generated under WM and get “donated” to AI. Think of it like the FOMd Fight fundraiser, we raise money on behalf of another organization. Legally, all of the money generated under AI would go directly to AI, and as such there is no additional tax implications for WM. Then, AI would choose to assign resources to WM operations such as paying for the site rental fee of Darkshore as an “advertising space” (liability reasons).
The AI BoD goal for this program is to ensure that the partnered kingdoms would benefit from majority of the funds raised. The AI is proposing a financial split of 70/30, but no hard number is set currently.
-Is there any additional paperwork needed to move forward with this partnership? Will there be any re-filing needed to maintain this relationship (every 6 mos etc)? A: This has yet to be determined. It is my understanding that a formal written agreement would be individually created for your kingdom detailing the nature of the relationship.
-Would WM need approval for use of AI’s c3 prior to registering to participate at an event? A: This is something that would be detailed in the written agreement.
-What would the timeline look like for WM to submit funds generated to AI? And vice versa if WM needed funds for an event? A: This is something that would be situational based on the events. I imagine that it would be expected that funds from a fund-raising event be transferred with reasonable expediency in order to "close out the event".
-How will WM know what funds are generated in total and what they have available? Will there be a public/viewable ledger? A: This is something that should be tracked by both parties. WM must track the funds generated by any particular fund-raising event and provide those records to AI. Both AI and WM would track the funds used to sponsor events in your area. Timelines for this would be established ahead of time. If WM has specific needs regarding financial timelines, they would need to be communicated.
-Additional topics for clarification:
A copy of the above document will be posted under the March BOD meeting notes.
Ian shared his concerns: strict and legally speaking WM would not own the events and might need to restructure the corpora? Mike Geske has a shared concern. Would this change the WM NPO status? Unlikely as AI will handle the money so it does not change our income limits. It allows us to raise money under AI, and then AI pays our costs.
Mike shared a concern that in Tarathena’s document, there are a lot of “to be determined” which makes him uncomfortable and wants to see a more definite document.
Do we need to approve this? Table? At this point it is still a discussion, so perhaps we are now just looking for major ideas to move forward as a partnership. Mike is concerned that AI holds all the cards, and they might be able to withhold funds. This does not happen without WM support and some sort of contract. It is currently a work in progress, but it may happen that on agreement a contract would be created. These ideas are just currently up for discussion at this point.
Jodi asked Gorin to join the meeting to provide clarity joined at 7:21
Mike are we any closer to a rough draft of what AI would want from us and what WM would want from AI? He would like to see an actual contract. Robert: That is why we are doing this, is to discuss and clarify our ideas to get to a place where it is mutually beneficial. Ian: monthly discussion, and this is just our monthly check-in on this topic.
2. Status of SFB/SR
No direction from the monarch, so motion to table until April when we can discuss with the Queen. Seconded and passed unanimously
Jason joined at 721pm and discussion of AI-WM fundraising continued

Mike: Will this change WM NPO status? Are we closer to getting a rough draft of what the relationship would look like? It just seems like there are a lot of “will be detailed”.
Jason: WM needs to do nothing administratively. So it is most administratively sound from a corporate, tax-liability standpoint, WM would be involved so much as WM members would volunteer to work at an AI event. WM never officially or legally touches the money, there is no paperwork or no administrative overhead.
Mike: Concern about losing ownership of our events?
Jason: At no point does this relationship change event responsibility. Look at any major event, e.g. as an analogy, NASCAR, has corporate sponsorship, so AI would in effect be a WM sponsor.
Jodi: Would this necessitate a WM corpora change?
Jason: Not sure how it would.
Ian: Potentially the section on WM event fundraising.
Jason: If there was a fundraising campaign, and the net result was that AI says they will agree to fund say $5K on a California event, they would work with AI volunteers in that area e.g. FOM, to sponsor it. AI says the event meets their mission statement goals, has adequate volunteers, and agrees to sponsor the event. It is a super neat and clean way to do it; the event is still a WM event but is a way for cooperative fundraising.
Mike: Long term- would any WM-hosted event be sponsored by AI?
Jason: That would be up to WM. Fundraising events specifically would be AI events, which protects WM from tax-liability, e.g. as a paid solicitor, normally campaign financing which falls into the world of non-profits. By funneling the money through AI it removes liability and protects WM that way. If a fundraising event, needs to be specifically a WM fundraising vs AI fundraising event, so WM can track its moneys as a 501C3 and AI to now what money they need to be aware of and responsible for.
Robert: what happens if the trademark guy wins ownership of Amtgard.
Jason: Nothing, as all he would win is the trademark but not the organization. The only way he will win is if AI runs out of money. Worst case scenario is AI (and WM) would need to change their name.
Jodi: In the information Jason sent, 80:20 vs 50:50 while dealing with legal battle.
Jason: Spoke with AIBOD secretary, and usually 80% to WM and 20% to AI would be sufficient, but with the current expenses of the legal battle, 20% is not enough, so they suggested 50:50 to help with the legal fees.
Jodi: Would 50:50 be enough to fund WM events?
Jason: It is more than WM is currently getting.
Are we going to table this at this time? Jodi makes a motion to table the AI-WM cooperative fundraising item.
Jason: AIBOD wants to know if the information they have sent is agreeable to WM, and really needs information as soon as possible.
Jodi: so we need to say, yes, acceptable, or make a list of concerns, and rescends motion to table this item to allow further discussion.
Ian: any outright deal-breakers?
Jodi makes a motion that the information from AI is acceptable and WM has no concerns.
No concerns: unanimous Aye to proceed and no WM concerns. WM is good with the information as presented, and Jason will take back to AI.
Gorin: Here is the challenge, not sure what a contract would entail. AI cannot contract WM as it would change WM members roles from volunteers to paid solicitors which is something California is strict about. What might be more appropriate would be something like a memorandum of understanding so we have something in writing but not a contract. Jason will check with the AI lawyer to see the best way to proceed. The importance of this is so we can continue to make money to fund events.
A next step would be WM members get the green light to get events together (WM fundraising committee?) and would likely involve the Monarchy at this point vs the BOD since it is not a “contract”.
Jason left the meeting at 7:38pm
Kim Richards joined the meeting at 7:38 pm
Euric gave a summary of the meeting so far, we are going forward with fundraising

NEW BUSINESS
Preliminary FOM contract
Jodi: special event questionnaire, tents/structures: do they need the sizes? And restrooms-portables, on-site restrooms. Does “Yes” mean we are buying portables or are they the facility provided ones. Stipulated in facilities use form.
Cooking inside any tents? Form says yes. Corsairs use fire pits
Mike as part of crat group is not a conflict of interest as he is a member of the BOD.
Ian list to talk with crat about:
• cooking in tents
• will FOM serve alcoholic beverages? Needs to be “No” as it is served by individual and not the event, and be consistent on both forms
• Electrical/plumbing inside tents?
• Insurance underwriter
• Marijuana use? Mike as having served at FOM’18, it is a state park and can not use on site. Nothing for the form but is a ‘crat item currently. Touch base with Matt about marijuana policy
Ian will go through in detail and proofread.
FOM contracts reviewed and discussed vote unanimous aye to accept with the agreed upon corrections

OPEN FLOOR
Ian: Alysia and Ian took care of the taxes, a small error on CA statement of information, and he sent a corrected SOI. The others were fine. We need to make sure autocrats accurately provide income, as last year’s FOM ledger was difficult to go through.
Tax forms are done and submitted.

Schedule for April BOD meeting: Thursday April 11 at 7 pm
Next AIBOD meeting is March 26, and April 16.

Meeting adjourned 757pm
Jodi Begley, WMBOD secretary
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Re: 2019 meeting minutes

Postby Lothar » Mon Jun 10, 2019 1:08 pm

Minutes for May BoD meeting

In attendance:
Alysia Pozzi
Bryan Kloberdanz
Ian Crawford
Jessica Inglis
Kim Gilchrist
Kyle Rutherford
Robert Mott Sr.

Overview

Meeting Called to Order at 7:00PM
Minutes from the April meeting read
Vote to accept Minutes as read, Passes 6-0(Queen Jess not signed on yet)
Old Business
  • Jodi's post office key to be given to Kyle Rutherford
  • (Queen Jess signs in)
  • What to do about Skyfire Bay and Sylvan Reaches being defunct. (Tabled until June meeting)
  • Mike Geske voted in as new BoD Secretary, Passes 7-0
  • Discussion with Waterhammer about ToyCon tabled until June[/code]
New Business
  • None
June meeting scheduled for Thursday, June 13, 2019 at 7:00PM, Passes 7-0
Meeting Adjourned
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Re: 2019 meeting minutes

Postby Lothar » Thu Jul 11, 2019 2:36 pm

Minutes for June 2019 BoD Meeting

In attendance:
Alysia Pozzi
Bryan Kloberdanz
Ian Crawford
Kim Gilchrist
Kyle Rutherford

Overview

Meeting Called to Order at 7:17PM
Minutes from May meeting read
Vote to accept minutes as read, Passes 5-0
Old Business
  • Kyle mentions that he has not received the PO Box key from Jodi
  • Discussion of Skyfire Bay and Sylvan Reaches defunct land status
    --Mention that there is no language in the WM Corpora about removing defunct lands
    ----Kyle suggests an amendment to the WM Corpora to include such a clause
    --Motion to pass this off to the Kingdom Monarchy to put forth as an amendment, Passes 4-0, 1 abstain
  • Discussion with Waterhammer about Toycon
    --Waterhammer not in attendance, BoD asks Liaison Officer to follow up for July meeting
    --Kim mentions reaching out to Bill as well in regards to AI BoD fundraising
  • Kim mentions reaching out to Kingdom PM's for the Audit
    --List of BoD members assigned to lands to be presented for July Meeting

New Business
Kyle Rutherford voted into vacant VP seat, Passes 4-0
Quick discussion about Gorin and the AI BoD Fundraising

July meeting scheduled for Thursday July 11, 2019 at 7:00PM, Passes 5-0
Meeting adjourned 7:43Pm
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Re: 2019 meeting minutes

Postby Lothar » Wed Aug 07, 2019 9:36 pm

Minutes for July 2019 BoD Meeting

In attendance:

Angel T
Bryan Kloberdanz
Ian Crawford
Kyle Rutherford
Mike Geske
Robert Mott

Overview

Meeting Called to Order at 7:04PM
Old Business
  • Audit Worksheet
    --Discussion on who will reach out to what lands
  • Toycon Canceled
  • No new update from Gorin about AI Fundraising

New Business
*none*

August meeting scheduled for August 15, 2019 @ 7:00pm (Audit Meeting), Passes 6-0
Meeting ajourned at 7:22pm
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