2020 February BOD Minutes

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2020 February BOD Minutes

Postby NoctuaImmortuus » Thu May 07, 2020 6:32 pm

Westmarch Board of Directors Meeting Minutes – February 20, 2020
Date 02.09.2020 | Meeting called to order by Jodi Van Tine

Agenda
Roll Call
Approve Last Meeting’s Minutes
Old Business
• LARP Insurance
• Reimbursement to Azus for Storage
• WM POB Mail
• Website Move
• Ashen Grove Contract
New Business
• Darkshore Update
• Audits
Next Meeting

Attendance / Roll Call
Committee Members: Jodi Van Tine, Kim Richards, Justin Smith, Kiana Nicole Brown, Em Grandinetti. Bryan Kloberdanz, Brandy Lee DeMarco Rodney

Approval of Minutes
Move to vote last meeting’s minutes – unanimous approval. Minutes are approved.

LARP Insurance
Move to table insurance until next month’s meeting – unanimous approval.

Azus Storage Contract
Edits to proposed contract.
Motion to approve storage contract – unanimous approval.

Website Move
Discussion about website move.
Move to table discussion about website move to next month’s meeting – unanimous approval.

Ashen Grove Contract
Discussion about Ashen Grove Contract.
BOD to meet at Midreign and sign contract.

Darkshore Update
Jodi provided an update in regards to Darkshore.

Audits
BOD reviewed land audits:
Aureus Saltas: Fail
Notes: Incomplete audit package - missing supporting documentation for audit.

Belial Peaks: Fail
Notes: Incomplete audit package - missing supporting documentation for audit.

Bremen's Fortress: Fail
Notes: No Audit Submitted

Clockwork Spires: Fail
Notes: No Audit Submitted

Crimson Wood: Excellent
Notes: Neat, organized package, placeholder for dark days; handwritten/regular ledger is well done.

Fal Dare: Fail
Notes: No Audit Submitted

Mistyvale: Pass
Notes: No advertisement or demos; No warmaster results; Ledger beginning balance off, and no handwritten/regular ledger included.

Nymyr's Sanctum: Pass
Notes: Dark days require a reason.

Seven Sleeping Dragons: Excellent
Notes: Audit letter is fantastic; Extra information provided for dark days; Ledger balance between audit forms match, but handwritten audit ledger do not.

Siar Geata: Excellent
Notes: Great job!

Skyfire Bay: Fail
Notes: No Audit Submitted

Sunfire Valley: Fail
Notes: No Audit Submitted

Sylvan Reaches: Fail
Notes: No Audit Submitted

Thor's Refuge: Pass
Notes: Vote totals for the PM were not included.

Valley of the Fallen: Fail
Notes: No Audit Submitted

Wavehaven: Fail
Notes: Many dark days without explanation; Not meeting attendance requirements.

Wyvern's Spur: Pass
Notes: Missing sign-ins.

Next Meeting
Next meeting is scheduled for 03/09/2020 at 7:00 PM.
NoctuaImmortuus
 
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