2020 June BOD Minutes

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2020 June BOD Minutes

Postby NoctuaImmortuus » Wed Oct 21, 2020 12:29 pm

Westmarch Board of Directors Meeting Minutes – June 18, 2020
Date | Time : 06.18.2020 | 7:06 PM | Meeting called to order by Jodi Van Tine

Roll Call

Review and Approve May 2020 Meeting Minutes

Old Business
• PM Turnover
• Website Move
• Defunct Lands
• Westmarch Zoom Account
• Feast of Mars Bid (FOM)
• Open Discussion re: Audits and COVID 19

New Business
• Code of Conduct Discussion Group
• Next Meeting

Attendance / Roll Call
Committee Members: Brandy Lee DeMarco Rodney (present), Bryan Kloberdanz (not present), Em Grandinetti (present), Ian Crawford (present), Jodi Van Tine (present), Johnnie Rodrigues (present), Justin Smith (present), Kiana Nicole Brown (present)
Review and Approve March Meeting Minutes
Em motions to accept May meeting minutes. Justin seconds. May meeting minutes are accepted.
Brandy to post on the Westmarch Forums.

PM Turnover
Justin and Kiana were able to meet and complete turnover.
This is closed out now.

Website Move
Brandy to schedule time with Ian to discuss gathering requirements.
Ian motions to table until July 2020, Brandy seconds. Approved to table.

Defunct Lands
Justin will write an Althing to propose that lands need to renew contract every 5 years, if lands do not renew within two audit periods, they will automatically be dropped from the lands of Westmarch.

Westmarch Zoom Account
Brandy shares the status from the last meeting.
Jodi reviewed status with Johnnie Rodrigues. Zoom is $14.99 a month. Brandy asked for Justin to share the cost analysis – the yearly income from dues is approximately $400, which would make this about 25% overhead. Johnnie will also research other options.
Brandy motions to table to until October 2020 meeting. Johnnie seconds. Unanimous approval.

Feast of Mars (FOM) Bid
Jodi wasn’t able to reach out to Paul for Feast of Beast (FOB) details.
Johnnie will work with Paul to determine options with the parks department.
Ian makes a motion to table until July 2020, Brandy seconds. Tabled.

Open Discussion re: Audits and COVID-19
Jodi reviewed the new emergency verbiage in the Corpora with the BOD.
BOD Discussion around what we want to do for the audits this year.
BOD to request that parks complete the Monarchy letter with information about what they have been doing the past reign, how the park is staying together, etc. to be read in August. Johnnie will draft an announcement to let everyone know the audit plans for this year, with the intention to be that we will not release audit results in time, which would give everyone an automatic excellent score.
BOD to review verbiage to be announced offline in the Westmarch BOD.
Em raised the point of requesting financial information for each park to ensure that we won’t have people stealing money.
Justin says that due to the perpetual ledger we would have visibility into it for the following audit.

Code of Conduct Discussion Group
Jodi reviewed the Code of Conduct Discussion Group mission statement and the purpose.

Next Meeting
Em motions to schedule next meeting for July 23, 2020 at 8:00 PM. Ian seconds.
Unanimous.
Close meeting at 8:00 PM
NoctuaImmortuus
 
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