2020 July BOD Minutes

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2020 July BOD Minutes

Postby NoctuaImmortuus » Wed Oct 21, 2020 12:34 pm

Westmarch Board of Directors Meeting Minutes – July 23, 2020
Date | Time 07.23.2020 | 8:08 PM | Meeting called to order by Jodi Van Tine

Roll Call

Review and Approve June 2020 Meeting Minutes

Old Business
• Website Move
• Defunct Lands / Contract Revision
• Feast of Mars Bid (FOM)
• Audits and COVID 19
• Code of Conduct Discussion Group Report

New Business
• Nymyr’s Sacntum Fundraising & Westmarch Logo
Next Meeting

Attendance / Roll Call
Committee Members: Brandy Lee DeMarco Rodney (present), Bryan Kloberdanz (present), Em Grandinetti (present), Ian Crawford (not present), Jodi Van Tine (present), Johnnie Rodrigues (not present), Justin Smith (not present), Kiana Nicole Brown (present)
Review and Approve June Meeting Minutes
Kiana motions to accept June meeting minutes. Brandy seconds. June meeting minutes are accepted.
Brandy to post on the Westmarch Forums.

Website Move
Brandy and Ian met to discuss the website move.
Brandy had investigated other opportunities for not-for-profit site hosting, but because Westmarch is classified as a social club, we do not meet the qualifications.
We also investigated other hosting services, but were unable to find other services for a monthly fee less than the initial quote that also met the minimum requirements.
We will discuss the quote with sonic.net and share the quote at the next BOD meeting.
Brandy and Ian also already started discussing the plans to transition to a new site once we have determined the hosting provider. We will share more in the August 2020 meeting.
Em motion to table until August 2020. Po seconds. Approved to table.

Defunct Lands
Per last meeting:
Justin will write an Althing to propose that lands need to renew contract every 5 years, if lands do not renew within two audit periods, they will automatically be dropped from the lands of Westmarch.
No progress was made on this item.
Brandy motions to table until August 2020, Po seconds. Approved to table.

Feast of Mars (FOM) Bid
Feast of Beast has been cancelled because of Covid closures.
Item closed.

Open Discussion re: Audits and COVID-19
BOD agrees to accept audits or letters if lands want to send something.
The current plan is to table
Em motions to table until August 2020. Po seconds the motion. Approved to table.

Code of Conduct Discussion Group
Jodi reviewed the Code of Conduct Discussion Group updates.

Nymyr’s Sanctum Fundraiser
Jodi reviewed the request for Nymyr’s Sanctum to use the Westmarch logo for fundraising efforts.
Nymyr’s Sanctum will record in a public ledger and the proceeds will be added to their ledger. They have offered to donate 5-15% of profits after expenses to Westmarch for the use of the logo.
We need to determine who can approve the use of the heraldry – Jodi will reach out to Ian.
Em motions to table until the August 2020. Po seconds. Approved to table.

Next Meeting
Brandy motions to schedule next meeting for August 13, 2020 at 8:00 PM. Em seconds.
Unanimous.

Close meeting at 8:36 PM
NoctuaImmortuus
 
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