ARTICLE III - Offices of the Kingdom

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ARTICLE III - Offices of the Kingdom

Postby Keluric » Wed Mar 28, 2012 10:07 am

ARTICLE III: OFFICES OF THE KINGDOM

Section 1. GENERAL INFORMATION
1. The four offices of Monarch, Regent, Champion, and Prime Minister are known collectively as “the Monarchy”.
a. The Monarch and Regent are known collectively as “the Crown”.
2. All officers must be at least eighteen (18) years old.
3. No person may hold more than one (1) of the offices of Monarchy at any level of Westmarch.
4. All officers must be voting members in one of the core chapters comprising Westmarch.
5. No officer may hold an office for more than two consecutive terms.
a. A 2/3 majority of an Althing vote prior to declarations may allow an officer to run for another term.
6. In the event a member of the monarchy does not attend regular meetings within the Kingdom for four (4) weeks in a row, a vote to remove said officer shall be brought before an Althing.
7. Unless otherwise noted, a local chapter Officer has the same authorities and duties as the Kingdom Officer, but in respect to their local chapter only.

Section 2. MONARCH
1. The Monarch is the highest-ranking official in the Kingdom, and the Chief Executive Officer.
2. The Monarch shall be elected during the Time of the Crown.
3. The Monarch presides over all official functions and ceremonies except the Board of Directors.
4. The Monarch represents Westmarch on the Inter-kingdom Circle of Monarchs (“IK-COM”).
a. Must physically attend the IK-COM, or send a representative who can physically attend.
b. Must maintain a presence on the Inter-kingdom discussion online or otherwise.
5. The Monarch shall be Chairman of the Westmarch Circle of Monarchs (“WM-COM”).
6. The Monarch shall hold an automatic seat on the Board of Directors.
7. The Kingdom Monarch shall have the power to break all ties in Kingdom level elections and Althings. The local monarch shall have the power to break all ties in local level elections and Althings.
a. The exceptions include situations in which
i. The Monarch is a subject of the vote, in which case the Prime Minister breaks the tie.
b. If the Monarch and the Prime Minister are both subjects of the vote, the power to break ties falls to the next highest uninvolved person in the Order of Precedence.
8. The Monarch may bestow any Order, Masterhood, or Title, allowed according to their land status, to any member of their land, or its sponsored chapters.
a. The Monarch may create and bestow new orders, masterhoods and titles.
b. A Monarch may never bestow orders, masterhoods, titles, or knighthoods to members of another kingdom or its sponsored chapters without the consent of that kingdom’s Monarch.
9. Should the position of Monarch be vacated, the Regent shall assume the office of pro-tem Monarch for the remainder of that term of office.
10. The Kingdom Monarch is allowed to spend up to 10% of the treasury each month in order to run the Kingdom, as needed; receipts are required.

Section 3. REGENT
1. The Regent is the second-highest ranking official in the Kingdom and is the chief arts and sciences officer.
2. The Regent shall be elected during the Time of the Crown.
3. The Regent shall ascend to the position of pro-tem Monarch should the position of Monarch be vacated.
4. The Regent shall coordinate the College of Arts and Sciences.
5. The Regent shall be in charge of the coronation and mid-reign events, as well as coordinating a Westmarch wide calendar of events.
6. The Regent may bestow certain orders on any member of the Kingdom.
a. The Regent may only grant Orders of the Rose, Lion, Owl, Dragon, Garber and Facade.
b. The Regent may create and bestow new orders in keeping with the duties of the Regent.
7. Should the position of Regent become vacant, the Monarch must appoint a voting member as pro-tem Regent.
a. The appointment of the pro-tem Regent is to be confirmed at the next Althing, with a confidence vote.

Section 4. PRIME MINISTER
1. The Prime Minister is the third highest ranking official in the Kingdom, the secretary-treasurer of the Kingdom, and the Chief Financial Officer.
2. The Prime Minister shall be elected one (1) week before mid-reign.
a. Any person wishing to run for Prime Minister must declare their intentions publicly and in writing to the Guildmaster of Reeves at least two (2) weeks prior to the elections.
b. Any person wishing to run for Prime Minister must have passed the most recent Corpora Test.
3. The Prime Minister must have regular and reliable access to a computer and the Internet.
4. They must establish and make public a reliable means of contact, such as a forum topic at a Westmarch sponsored site, or an email address.
5. All elections shall be conducted by the Prime Minister except:
a. The Prime Minister election
b. Any election in which the Prime Minister is a candidate
i. These elections shall be conducted by the Guildmaster of Reeves.
6. The local Prime Minister is responsible for maintaining accurate and current records of all members of their land, physically and on the Amtgard O.R.K..
a. Each member’s records shall include their
i. Credits
ii. Dues-paid status
iii. Orders, Masterhoods, Titles and Knighthoods
iv. Waiver information
v. Persona Name.
b. The records must be updated on a weekly basis
7. The Kingdom Prime Minister is responsible for maintaining the Kingdom treasury. Local Prime Ministers will do the same for their chapters.
a. Records of the treasury shall include detailed information concerning
i. Kingdom income,
ii. Kingdom expenditures
iii. Current Kingdom funds
iv. Receipts for all expenditures and income.
b. An accurate and current financial report must be provided by the Prime Minister for publication monthly..
c. The Prime Minister must provide an accurate and current quarterly report to the Treasurer of the Board of Directors.
d. The financial records shall be maintained in a digital spreadsheet format, in addition to permanent hardcopy.
e. Records must be maintained for a minimum of three (3) years.
8. The local land Prime Minister shall collect all dues and fees.
9. The Kingdom Prime Minister shall collect and record tithes from all Kingdom chapters.
10. The Prime Minister shall work with local Prime Ministers to ensure local chapter’s records are accurately maintained.
11. The Prime Minister shall maintain accurate and current records of all contractual obligations.
12. The Prime Minister shall be responsible for providing members access to copies of the club’s publications, including:
a. Rulebooks
b. The Corpora of Bylaws
c. Newsletters
d. All supplements to the rulebook or Corpora
e. Any other applicable publications. A fee may be charged for these publications to cover the cost of their production.
13. The Kingdom Prime Minister shall hold an automatic seat on the Westmarch Board of Directors.
14. Upon being elected, the Prime Minister shall assume financial responsibility for the treasury by signing a contract with the Kingdom or local chapter stating said responsibility. Should funds in the treasury go missing and the Prime Minister is found to be responsible, then the Prime Minister will be required to make amends for those funds and may be subject to legal action.
15. Should the position of Prime Minister become vacant, the Guildmaster of Reeves shall conduct a new election to elect a pro-tem Prime Minister.
16. The Kingdom Prime Minister is allowed to spend up to 10% of the treasury each month in order to run the Kingdom, as needed; receipts are required.

Section 5. CHAMPION
1. The Champion is the fourth highest ranking official in the Kingdom and is the chief safety officer.
2. The Champion shall be elected during the Time of the Crown.
3. The Champion shall uphold the honor of the Crown.
4. The Champion shall ensure battle games and ditches are organized.
5. The Champion is responsible for ensuring all battle games and battlefield equipment are legal and safe according to the Amtgard Rules of Play.
6. The Champion may remove people or equipment from the field to ensure safety.
7. The Champion shall maintain the lost and found. The Kingdom Champion shall work with local Champions to ensure equipment is returned after Westmarch events.
8. The Kingdom Champion is responsible for ensuring the local champions accomplish weapon and equipment checks.
9. The local champion shall maintain a supply of loaner weapons for use by new members.
10. Should the position of Champion become vacant, the Monarch must appoint a voting member as pro-tem Champion.
a. The appointment of the pro-tem Champion is to be confirmed at the next Althing, with a confidence vote.

Section 6. MONARCHY ORDER OF PRECEDENCE
1. The Order of Precedence in the Kingdom is Monarch, Regent, Prime Minister, Champion, and then the Guildmaster of Reeves.
2. The Order of Precedence exists to determine which person is in charge of events on any given meeting.
a. The Order of Precedence does not allow an officer to assume the duties of an office that is higher than their station, and only allows them to take charge in order to ensure that events proceed in a smooth and orderly fashion.

Section 7. CIRCLE OF MONARCHS
1. The Circle of Monarchs shall:
a. Be comprised of the monarchs of all chapters as well as the Monarch of Westmarch.
b. Act as an advisory council for the Kingdom Monarch.

Section 8. CIRCLE OF KNIGHTS
1. The Circle of Knights shall consist of all knights who are members of Westmarch or its sponsored chapters.
2. The Circle of Knights shall elect a Guildmaster during the crown elections.
3. The Guildmaster of Knights (“GMK”) is responsible for hosting meetings of the Circle of Knights.
4. The Monarch may be invited to these meetings if the Monarch is not a knight.
5. The Guildmaster of Knights shall conduct votes of the knights of the Kingdom to determine whether candidates for knighthood have the approval of the Circle of Knights.
a. Approval of the Circle of Knights is determined by a vote of the active voting members of the Circle of Knights, that passes with a 2/3 majority.
b. All knights who are both Active and Voting eligible, must be consulted and vote on a candidate.
i. Any vote, even an abstention, is considered a consultation for this purpose.
6. The Circle of Knights determines the ability to vote as follows:
a. A knight must be both Active and Voting eligible to vote on Circle of Knight’s issues.
i. Voting eligibility is the same as that of the Kingdom, six (6) weekly attendance credits within the previous three (3) months.
ii. Active status is achieved by having a waiver on file in, and records maintained at a chapter of Westmarch for at least six (6) months
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Re: ARTICLE III - Offices of the Kingdom

Postby Etah » Wed Mar 28, 2012 10:50 am

I am sad the Champion isn't chosen through a Champions tourney. I'm guessing someone brought it up, but no one could agree and so the idea was tabled.
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Re: ARTICLE III - Offices of the Kingdom

Postby Randy » Wed Mar 28, 2012 4:49 pm

We debated this extensively for several seconds. (kidding more like hours)

Basically, the right of combat is something many of us liked. BUT we need the champion to be more than just the best fighter. We need he or she to be a Safety officer, event organizer, and trustworthy enough to manage the lost/found. Since combat is a small portion of the requirement list, and does little to prove ability outside of fighting, we ultimately decided to make it a position that was voted on.

One of my examples was that of a Kingdom back east who still has the Champions Tourny decide the champion. They rarely hold quests or full class battles because one particular company wins holds onto champion and they only want to ditch and play militia games. SO, the monarch and Regent have a hard fight every term because the person responsible for running the games only wants to play ring the bell.
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Re: ARTICLE III - Offices of the Kingdom

Postby Etah » Thu Mar 29, 2012 10:02 am

I agree that the Champion shouldn't be chosen by Right of Arms in local lands. I was just hoping we could do that for the Westmarch Champion. I can see how this would be a divisive issue.
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Re: ARTICLE III - Offices of the Kingdom

Postby Water Hammer » Thu Apr 12, 2012 9:39 pm

I note the Champion and Regent articles allow for pro tem appointments (confirmed by althing). Can Monarch or Prime Minister also be appointed in case, God forbid, one is unable due to any reason to continue in office until the normal election? Should we have a survivorship clause to move persons up into these vital positions from other positions, or assume the roles of the position to allow replacement candidates time to declare and allow lands time to elect the replacement?

Not sure which is best, or which is needed. Just noticed the gap.

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Re: ARTICLE III - Offices of the Kingdom

Postby Azus » Thu Apr 12, 2012 10:06 pm

If the monarch leaves office, the regent steps up. If PM leaves, GMR holds elections for a new PM. If enough offices aren't filled, this all falls apart, and an allthing can elect replacements.

Unless you're a land like Wyvern's Spur, where you're stuck with the chipmunks. I think at that point, with to few people to fill some offices or hold an allthing, a land is going to be defunct.


(my personal thoughts, as opposed to any discussion I was part of)
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Re: ARTICLE III - Offices of the Kingdom

Postby Niveus » Fri Apr 13, 2012 1:18 pm

Also please note 4.a


Sorry missed the e.
Last edited by Niveus on Sun Apr 15, 2012 2:24 am, edited 1 time in total.
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Re: ARTICLE III - Offices of the Kingdom

Postby Collin the Red » Fri Apr 13, 2012 5:40 pm

Niveus wrote:Also please not 4.a


If you mean"
Section 2. MONARCH
4. The Monarch represents Westmarch on the Inter-kingdom Circle of Monarchs (“IK-COM”).
a. Must physically attend the IK-COM, or send a representative who can physically attend.


Yes, this is important.
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Re: ARTICLE III - Offices of the Kingdom

Postby Guyvas » Mon Mar 04, 2013 1:46 pm

b. The records must be updated on a weekly basis

for some of us who are PM's this might be hard to do it is no where near a big problem but it might make a pm's job less stressful if they had a little leeway (the 2 weeks given by our current corpora)


I will be posting more suggestions as I completely go through the document but these are for after it is approved
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