Open House 2013 Important Info

Discussion/Information about the Barony of Seven Sleeping Dragons

Moderators: Azalin, Kairos

Open House 2013 Important Info

Postby Azalin » Sat Apr 06, 2013 4:45 pm

Our exact booth location will be sent out to us next week! Here's the general schematic of what's going to happen during Open House. Please read the following:

Publicity for Open House must comply with University policies. Unauthorized publicity must be removed from the school premises by 12:00 am on Wednesday, April 17th. Sandwich boards will not be permitted on campus during Open House weekend without prior consent. Unapproved advertising will be picked up Thursday, April 18th and we will be charged $50

Friday, April 19th:
4:30-6 pm Club check in at Dexter Lawn (MANDATORY). There will be NO Saturday check-in. We will receive our Permit to Operate and a 20 minute unloading pass to drop off our booth.

5 pm (once the booths have been chalked out) we can set up our booth. We are highly recommended to set up on Friday evening before 7 pm, though we are allowed to set up until 8 am on Saturday morning

The Permit to Operate MUST be displayed on our booth

Saturday, April 20th:
8:00 am Vehicles must be removed from inner campus by this time and will not be allowed on campus after this time ($200 fine and towing of the vehicle if we fail to comply)

8:30 am Booths must be completed set up and staffed by this time. As the club representative to the Open House Committee, I am required to be at our booth from now until closing time.

Booths will be checked by the Open House Committee, University Police, and campus health inspectors to make sure we follow the rules of Open House

10:30 am Booth operation begins after the Opening Ceremonies conclude, which is about at this time. No starting earlier as there are speakers and a flag salute taking place on Dexter Lawn

No wandering vendors or advertising except within the premises of our 10 x 10 foot lot ($200 fine and possible expulsion from Open House)

5:00 pm Once University Police and the Open House Club Relations Director approves, we can start taking down our booth and vehicles may reenter campus
Booths must be cleared before noon on Sunday April 21st. Failure to remove items (booth, supplies, etc.) will results in loss of those items.

On the fun side, we could win prizes if our booth looks awesome. Winners will be announced following the end of the Main Stage performances. Prizes include free lot spaces for next year's open house.

-Travis
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