BOD Minutes 4-22-12

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BOD Minutes 4-22-12

Postby Ohlana » Sun Oct 07, 2012 11:14 am

In attendance
JD Helm -JH
Robert Mott Sr- RM
Paul Wilkins- PW
Monica Cross- MC
Marcus Bergman- MB
Teresa Bergman-TB
Kat Miller-KM

Meeting opened 3:45 p.m.

RM- No secret meetings were held
TB insists there were
RM discussed that not voting Teresa Bergman as BOD pres would not have been a good idea
PW said he had discussed privately how he felt the vote should go and those discussions were private between himself and those her spoke with.

A meeting of the BOD was not held previously due to a number of reasons including holidays and real life issues
$127.12 was the amount of petty cash. That figure was the exact figure of missing funds
This was the amount of cash was misplaced by either Teresa Bergman as past Prime Minister or Paul Wilkins as the incoming Prime Minister.
5 remedy options:
Teresa Bergman pays
Paul Wilkins pays
Even payments bet Teresa Bergman and Paul Wilkins
Teresa Bergman and Paul Wilkins and the treasurer pay equally
Thor's Refuge absorbs the loss

PW says the Prime Minister exchange between himself and TB only included a flash drive and a receipt envelope with no monies included. He also received the "PM Box" which is dark green. He states that the monies he did receive were from Sid and Niveus

TB should have given a receipt and did not do so

Porkins was the treasurer at the time the money went missing

TB could have left the accordion file at Coco's when the PM exchange occurred

JH Per corpora the Prime Minister could be held responsible and held accountable for the money

MB wants all bank materials to do an audit for all of the term but at least for 6 months previous. (Up to 3 years are supposed to be maintained)

PW $20 discrepancy was for dues from 2 members. This is a deposit
PW will be gone for 2 weeks
Meeting to bet set up between PW and MB

RM calls for a vote for which remedy should happen

Vote is that Even payments of $63.56 bet Teresa Bergman and Paul Wilkins

TB to her knowledge a black and red folder was given to PW
RM a 30 to 60 day time period for the monies to be given to Thor's Refuge
Neither PW or TB admit responsibility

RM calls for vote on the repayment period.
Vote is for 60 days

RM says watch for next meeting on the BOD Forum

PO Box Reopened

If there is an issue to discuss Message the entire BOD

Meeting ends 4:24 p.m.
Ohlana
 
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Joined: Fri May 13, 2011 9:11 am
Location: Thor's Refuge

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