October 2022 BOD Meeting Minutes

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October 2022 BOD Meeting Minutes

Postby Rose » Thu Dec 08, 2022 11:13 pm

BOD meeting Minutes

October 17th at 7:10PM

1. Attendance & Roll Call:

Present:

Andy Brown, Jodie Van Tine, Jordan Jameson, & Rose Brown

Not Present:

Amanda Giles, Ka’a Prouty

Monarchy Members Present:

Justin Smith, Christine Stender

Monarchy Members Missing:

2. Review and approve;

A. September 19th meeting minutes

Motion Made to approve:

Motion Passes

B. September 22 Meeting Minutes

Motion to approve:

Motion passes

3. Platform for future BOD meetings - Rose Brown Getting Access to WM Youtube to try and resolve streaming issues.

Rose sent messages to Both Dave Zucker and Justin Smith requesting Access. Access was not achieved, and will hopefully be able to get that in the upcoming month.

Motion to table till next meeting:

Motion passes

4. Officer insurance: - Physical Address for Application Similar to Wells Fargo needed.
Motion to postpone till after item 5:


5. Wells Fargo banking Issues: - Adding Ka’a Prouty and Justin Smith to Bank account, removing Dave Zucker and Ian Crawford - Exact Verbiage needed

Banking transfer items are resolved.

Motion to close transfer issues:

Motion passes

Motion to table Ka’a Prouty having online banking access:

Motion Passes

4. Return to item 4.

We have the needed Address change, But relevant officer is not present.

Motion to table:

Motion passes

6. Valonde Contract Status:

Contract is complete and will be scanned into the drive. A copy will be sent to them.

Motion to table until a copy is sent to them.

Motion passes.

7. Texas Principality Golden City - Request to remove from ORK

Golden City is still listed as under Westmarch.

Discussed the contacts that have been done to resolve this issue. Discussed that some people came to Foo and stated they wanted to be part of Westmarch still. Even if we kept them, they would be a shire per the recent Althing vote.

Each land that made up the Principality would need to submit a contract to Westmarch. We discussed giving them a deadline.

Andy brought up that the verbiage of the contract isn’t great (technically a freehold that is over a year old can’t join per wording.)

Discussed giving them a deadline of December 1.

Motion to give them a deadline of December 1 for both lands to submit contracts for shire if they want to remain in Westmarch:

Motion passes

8. TR Banking issues - Liaison, Monarchy and Prime Minister report on update to securing closure of TR Bank Account.

Nothing has been done -

Jodi Van Tine will reach out to the account holder.

Motion to table

Motion passes.

NEW BUSINESS

Approval to Correct August minutes - Wrong name error.
Motion to have Rose Brown correct her mistake
Motion passes

Vote to Remove Defunct land
Jodi Van Tine wants a list to vote on. Rose Brown will look up the lands.
Motion to compile list of lands that we suspect are defunct and when they went defunct.

Discussion on removing lands in contract violation outside of Defunct lands.
There are a lot of changes to the contracts coming up pending althing.
Are there any lands that we need to review for contract violation? No.

Motion to close
Motion passes

Have the contract verbiage about one year for AMT inc reviewed.
Discussed changes to the contract and corpora with the monarch.
Amanda Missed 3 meetings in a row: Should we remove her?
She missed due to a major emergency - she actually only missed 2 in a row.
Brought up that Ka’a Prouty also has missed 3.

Motion to vote on removal of Ka’a due to lack of attendance:

Unanimous No.



SCHEDULE November MEETING: November 19th @ 6:00pm

ADJOURN MEETING
Meeting Adjourned at 9:00PM
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