Yearly Operation Schedule

Copied from Fiks' post on the old forums from Tue Feb 12, 2013

Yearly Operation Schedule

by Fiks » Tue Feb 12, 2013 9:55 pm

Running the Kingdom Schedule
A sketch of the yearly operation of the Kingdom of Westmarch from an administration standpoint. Addition and corrections to schedule should be noted in original thread.

Amtgard, Kingdom of Westmarch, Inc
P.O. Box 660992
Sacramento, CA 95866

Legend: PM, Prime Minister - M, Monarchy - BOD, Board of Directors

• January
• M - Hold BOD elections.
• PM/BOD - Call for land audits, typically due first of February.
• BOD - Prepare and file California Secretary of State form SI-100 by mail or online at https://businesssearch.sos.ca.gov/?filing=corp. Biennial required, annual filing not a bad idea if Monarch/PM/Secretary are different. $20 fee biennially, free if filing amendment statement outside of the time frame (check above URL and enter CA Corp.# to verify). Amendment statement can only be mailed in/handed in person. Officers on form whose information must be gathered: Monarch = Chief Executive Officer, Prime Minister = Chief Financial Officer, BOD Secretary = Secretary. Due by mid-April.
• BOD - Prepare and file California State Franchise Tax Board form 199-N online at https://www.ftb.ca.gov/online/199N_ePostcard/index.asp. Annual requirement, no fee. See FTB Filing Requirements website for full details. Due May 15.
• BOD - Prepare and file Internal Revenue Service form 990-N online at https://www.irs.gov/990n. Annual requirement, no fee. See the IRS Annual Filing Requirements website for full details. Due May 15.
• BOD - Prepare and approve annual budget for the Kingdom.

  February

• BOD - Hold land audits.
• M - Hold Prime Minister elections.
• BOD - File SI-100, FTB 199-N, or IRS 990-N if have not yet.

  March

• BOD - File SI-100, FTB 199-N, or IRS 990-N if have not yet.
• BOD - Publish final land audit results if have not yet.
• PM - Gather tithes.

  April

• M - Hold Crown Qualifications.
• PM - Hold Crown Elections.
• BOD - File SI-100, FTB 199-N, or IRS 990-N if have not yet. Last chance to file SI-100 before it is late for biennial filing.

  May

• M - Darkshore, Crown Coronation.
• BOD - FTB 199-N, or IRS 990-N if have not yet. Last chance to file FTB 199-N and IRS 990-N before they are late is May 15.

  June

• ???

  July

• PM/BOD - Call for land audits, typically due by the first of August.

  August

• BOD - Hold Land Audits.
• M - Hold Prime Minister elections.

  September

• M - Feast of Mars.
• BOD - Publish final Land Audits results if have not yet.
• PM - Gather tithes.

  October

• M - Hold Crown Qualifications.
• PM - Hold Crown Elections.

  November

• M - Crown Coronation.

  December

• ...

For more information about our tax-exempt status, check out the following links:
Charities and Non-Profits Info Hub (IRS.gov)
Annual Reporting and Filing Info (IRS.gov)
Tax-Exempt Social Clubs Info (501c7, what we are) (IRS.gov)

If none of the above answer your questions and no one within the group has the answer try the following IRS Helpline:

Telephone Assistance for Exempt Organizations, Retirement Plan Administrators, and Government Entities:
Toll-Free, 1-877-829-5500
Hours of Operation: Monday – Friday, 8:00 a.m. to 5:00 p.m. Local Time.